Bookkeeper (hourly/part-time)

Envoie Projects is looking for a part-time or hourly Bookkeeper to work with the Co-Owners and Chief Operating Officer of Envoie Projects. Envoie Projects is a real estate development project management firm.

Qualified applicants should have a minimum of five years of experience in accounting/bookkeeping. Formal accounting qualification is preferred but strong relevant work experience will be considered.

General responsibilities will include, but are not limited to the following: 

• Reporting - Preparation of financial postings to trial balance stage for review by CFO in accordance with reporting timetable.
• Reporting – Coordination with CFO on cashflow management and planning
• Reporting – Coordination with CFO on budgeting and entry to QuickBooks Online system.
• Accounts Payable - Posting of all vendor invoices to system daily.
• Accounts Payable - Getting authorization for invoices from managers.
• Accounts Payable - Proposal of biweekly payment schedules to management that keep to agreed payment terms.
• Accounts Payable - Ensuring all subcontractors have a valid W9 tax ID and annual 1099’s are issued.
• Credit Cards - Monthly credit card reconciliation, authorization and posting to QuickBooks Online.
• Bank - Account reconciliation, specifically posting of transactions daily and month end match of general ledger balance to bank balance.
• Accounts Receivable - Coordination with COO on accurate posting of customer invoices from Big Time system through the automatic interface.
• Accounts Receivable - Management of AR aging and reporting of slow payments to management.
• Accounts Receivable - Posting of payments to QuickBooks Online system and reporting of any deductions from agreed amounts.
• Expenses - Coordination with COO on employee expenses, ensuring amounts are correctly authorized, added to payroll runs and posted to the QuickBooks Online system.
• Human Resources – Administration of hiring, onboarding, termination and employee benefits through payroll partner. Management of 401k profit sharing with Associated Pension Consultants
• Payroll - Management of payroll through payroll partner including employee expenses, correct posting of payroll amounts to general ledger.
• External Accountants – Coordination with external accountants on annual accounts, year end cash flow management, member tax exposures and PTET / UBT taxes.
• Office Management – Including: business insurance & related audits, equipment purchasing / leasing, office supplies, contact lists, FedEx accounts and other related tasks.
• Other responsibilities as required by the business

• At least 5 Years’ experience of working in a relevant accounting function
• Knowledge and experience of all Finance Department areas detailed above
• Experience of using a General Ledger (GL) System for small to medium sized business
• Proficiency in Microsoft Office Suites, proficiency in Excel is a must
• Experience in working with Quickbooks online
• Experience in working to tight deadlines and managing multiple demands, need to be results orientated and a quick learner

About Envoie Projects

Envoie Projects, a boutique Owner’s Representative/Project Management firm, was founded in 2020 with the mission of providing best-in-class leadership to clients and projects that serve and improve the communities in which we live. At Envoie Projects, we are growing the next generation of project leaders, drawing upon our shared legacy and expertise to create a nimble, process-oriented and client-focused practice that leverages our diversity in experience and backgrounds to execute projects of all types and scales. In 2021, Envoie Projects was certified as a Women-Owned Business Enterprise in New York State and New York City.

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