Job Description

SENIOR FINANCIAL ASSISTANT, Conference Services, to perform complex and diverse financial duties for multiple ongoing projects within Conference Services. Will anticipate and initiate financial actions regarding general office operations; set up, monitor, and reconcile multiple cost objects using MIT financial systems; approve procurement card expenses and resolve swept credit card charges; verify accuracy of vendor invoices and work with vendors on refunds when applicable; work closely with event coordinators to allocate revenue and expenditures to corresponding project accounts; provide on-site staffing of registration/customer service desk as needed; lead end of fiscal year preparation and close out; collaborate with multiple colleagues and organizations to finalize event statements; prepare customized income and expenditure reports; maintain copies of event contracts and monitor established payment schedules to ensure timely receipt of client deposits and certificates of insurance; and create databases in Excel to help project anticipated revenues.

Job Requirements

REQUIRED: a high school diploma or its equivalent; at least five years of experience in accounting or finance; meticulous attention to detail and accuracy; ability to work efficiently both under minimal supervision and as a member of a small cross-functional team; ability to set priorities and juggle multiple tasks; excellent organizational, communication, and interpersonal skills; and strong working knowledge of Excel. PREFERRED: bachelor's degree, familiarity with SAP and other MIT accounting systems; and experience with the Macintosh platform. Job #23291-6

This is a part-time, 30-hour/week position. Schedule to be determined. Working additional hours may be necessary during peak billing periods or to assist with prescheduled events.

10/5/23