PT Staff Assistant, Liberal Studies, Academic Affairs
About North Shore Community College:

North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).


Job Description:

PT Staff Assistant, Liberal Studies, Academic Affairs

Up to 20 hours per week; non-benefited position

Professional Non-Unit Position

Primary Campus: Lynn and Danvers

GENERAL STATEMENT OF DUTIES:

The Staff Assistant is responsible for providing tactical support to the Division of Liberal Studies and, as needed, to the Academic Affairs suite of services. The Staff Assistant will perform duties requiring a high degree of confidentiality, decision-making ability, and exceptional responsiveness to internal and external requests. They will support the Dean with the Division's budget, evaluations, calendars, communication efforts, Division Meetings and proactively work to streamline and make more efficient the Dean's workload. The ideal candidate will also be comfortable working in a technology-rich environment and have a passion for working with data.

DUTIES AND RESPONSIBILITIES:

1. Improve processes within the Division to optimize productivity and efficiencies, which will include (but not be limited to): proactively streamlining workload and workflow for the Dean, the testing and training of new products and software, and organizing communication channels and requests.
2. Work strategically and collaboratively with the Director of Academic Operations to improve systems and support innovation.
3. Prepare and analyze reports using all current/new software concerning divisional activities in order to improve work methods, determine progress, revise procedures and/or provide information to supervisors.
4. Assist with developing and managing the master schedule (e.g., courses and faculty) for all programs in the Division, including the management of changes made during the registration periods and actively engage with innovative software and management systems to streamline scheduling.
5. Coordinate the scheduling and preparation of materials needed for Division meetings, governance meetings, external advisory board meetings, and/or accreditation, including taking and transcribing minutes.
6. Assist with Liberal Studies Division faculty evaluation tools, sending evaluations to faculty, maintaining lists of On-Cycle faculty. Conduct evaluations of DCE faculty at the discretion of the Dean, including (but not limited to) classroom observations and syllabi review.
7. Assist Dean with strategic decision making with respect to student student support and outreach; conduct outreach to students.
8. Assist with the administrative tasks of hiring of faculty (e.g., scheduling, interviews, and processing of all required employment paperwork).
9. Liaise with internal departments, faculty, external companies, and accreditations.
10. Support budgeting in consultation with the Dean.
11. Receive telephone calls, greets visitors, provides information and/or refers inquiries to appropriate person/office.
12. Perform assignments as required by the office and handle confidential information for the Dean of Liberal Studies.
13. Assist the Dean/faculty with projects, course materials, etc. (e.g., curriculum forms, workload forms, POs, RFEs).
14. Manage Dean's and departmental calendars.
15. Maintain/update web pages.
16. Support other Academic Affairs offices as needed during critical times, including academic suspensions, alerts and grades, and other projects from the Director of Academic Operations.
17. Work with Human Resources to facilitate student CORI/SORI background checks for students
18. Perform other related duties as assigned.

SUPERVISION RECEIVED: Reports to the Dean of Liberal Studies.


Requirements:

• Bachelor's degree. Associate's degree with 2 or more years of related work experience.
• Knowledge of the principles and practices of office management, general report writing and data preparation and analysis .
• Ability to use general office equipment and higher education platforms such as BANNER, Navigate, Cognos, CourseDog, Zogotech, Constant Contact, Google suite, etc.
• Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations
• Capacity to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.
• Ability to exercise discretion in handling confidential information.

Preferred Qualifications:

• Supervisory skills.
• Fluency in Spanish (preferred)

Additional Information:

SALARY: $26.00 per hour, up to 20 hours per week, non-benefited.

STARTING DATE: ASAP

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in it programs and activities as required by Title IX or the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Action of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquires or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Nick Royal, the Massachusetts Commission Against Discrimination or the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. North Shore Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.


Application Instructions:

Submit a cover letter and resume. Applicants selected for an interview will need to provide the name, address, email, and telephone number of at least three current professional references before the interview takes place.

Closes: Oct 13, 2023 - 11:59 PM EDT

To apply, visit https://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=167372





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