Senior Office Specialist/Pt

Position Number: S-3118
Type of Recruitment: External

Position Summary:
Performs appropriate functions of the Library Business Services Office, specifically preparing both faculty/staff and student payrolls and acting as liaison between Student Employment, Payroll and various departments of the Library.

Required Qualifications:
High school diploma or GED.
Two years of qualifying experience or a combination of education and experience that equates to two years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Preferred Qualifications:
Knowledge of specific software and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP).

Duties & Responsibilities:
Interprets student employment, faculty, P&A, OP and ST policies and procedures and consults with HR, FPS and SES to resolve payroll issues, including FMLA.
Keeps Libraries departments informed of payroll policy changes and upcoming deadlines. Trains new co-workers/supervisors in payroll and TimeClock Plus functions.
Maintains and processes payroll information; prepares bi-weekly & semi-monthly TimeClock Plus payroll reports for the Libraries faculty, staff and student employees.
Creates Work Study reports after each pay period to monitor WS packages collaborating with departments to ensure student aid remains within budget.
Monitors student work hour limitations (Affordable Care Act).
Facilitates the hiring process by providing supervisors student names for semester hires, employment changes, and terminations of all student employees in the library, including completing all paperwork required by Student Employment Services.
Assists student employees with filling out appropriate employment paperwork, including I-9 verifications.
Maintains student employee personnel files.
Processes paperwork for new task codes.
Updates student job descriptions, the Student Handbook on SharePoint, and the online student job postings.
Coordinates with library student supervisors to create and process student postings utilizing the CMU PeopleAdmin system.
Provides the information posted on the Library Student Employee website, works with appropriate individuals concerning editing the website and monitors the website usage by patrons.
Acts as receptionist for the Deans office; answers inquiries and conducts problem solving for internal and external contacts on issues directly related to the work unit; supports staff for work area. Updates procedure manuals as needed.
Participates with the student employment orientation committee.
Serves as back up for Resource Specialist (includes invoice processing, payroll reconciliation, ImageNow, key checkout, vehicle checkout, copier supply distribution, student employee supervision).
Distributes mail to the libraries departments and building partners.
Assists with inventory (signage, furniture, etc).
Creates procedure manuals.
Prepares financial and operational presentation documents.
Performs other duties as assigned.

Supervision Exercised:
None.

Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: $14.50 - $21.33 per hour, estimated starting rate: $14.50 - $17.00
Division: Academic Affairs
Department: Libraries - Business Services
Position Status: Regular
Position End Date:
Employment Status: Part Time
FTE: 0.50
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 1:00 p.m. - 5:00 p.m. / weekends and evenings as required.
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes

About the Department:


About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before September 18, 2023.

To apply, visit https://www.jobs.cmich.edu/postings/38929

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see 'EEO is the Law' posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu







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