1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Required Skill/ability 1:
Strong interpersonal skills and customer service skills with ability to deal courteously and diplomatically with all types of people.
Required Skill/ability 2: Attention to detail with excellent organization, prioritization, and communication skills.
Required Skill/ability 3:
Knowledge and ability to use multiple computer applications. Intermediate to advanced skills with Microsoft Word, Excel, PowerPoint, and Outlook.
Required Skill/ability 4: Ability to work under stressful conditions and to meet deadlines.
Preferred Education: Bachelor's degree. Prior experience coordinating a calendar, inbox, to-do lists, and travel. Prior experience with event planning and execution. Experience with budgets. Interest or experience in policy work.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Administrative Assistant
University Job Title: Administrative Assistant
Preferred Education, Experience and Skills: Bachelor's degree. Prior experience coordinating a calendar, inbox, to-do lists, and travel. Prior experience with event planning and execution. Experience with budgets. Interest or experience in policy work.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.