The Access Visual Assistant provides accommodations and support in navigating virtual and physical spaces or workplace systems that are not easily accessible due to visual impairment. Assists staff with general clerical and administrative duties; handles sensitive information in a confidential manner including:
Assists in navigating physical and/or virtual spaces;
Reads or describes documents and other work-related materials;
Sorts, summarizes and converts print materials to accessible formats;
Summarizes, downloads, and converts inaccessible online documents and information supporting accommodation reviews and decision making;
Assists in the navigation and retrieval of information in the student information system;
Navigates and scribes inaccessible forms (e.g. graduate admissions and licensure exams accommodation verification from, time keeping);
Visual formatting and proofing of emails, presentation materials, and reports;
60% Edits communications, such as memos, emails, and other correspondence for grammar, spelling and formatting; sorts, summarizes and converts print materials to accessible formats; reads or describes documents and other work-related materials that cannot be quickly transcribed; assists in the preparation of requested reports and other documents; summarizes, downloads, and converts inaccessible online documents and information supporting accommodation reviews and decision making; assists in the navigation and retrieval of information in the student information system; navigates and scribes inaccessible forms (e.g. graduate admissions and licensure exams accommodation verification form, timekeeping).
30% Assists with general clerical duties including copying forms and other documents, organizing and preparing program supplies; maintains a filing system for documents and resources, creates calendar invites for meetings and accurately maintain employees calendars; attends meetings both physically and virtually and records meeting minutes accurately and legibly. Assists in navigating physical and/or virtual spaces.
10% Performs other duties as assigned.
Required: 1 year of proven administrative or accommodation assistant experience; 6 months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 months. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service or equivalent combination of education and experience; 3 mos. experience (300 hours training) in use of word processing equipment. Some positions require 6 mos. experience (600 hrs course work) in supervision.
Desired: High School diploma or GED; 1 year of proven administrative or accommodation assistant experience; knowledge of office management systems and procedures; excellent time management skills; ability to multi-task and prioritize work; excellent attention to detail and problem-solving skills; excellent written and verbal communication skills; strong organizational and planning skills; proficient in MS Office 365 and social media platforms; demonstrated ability to work optimally with individuals and groups from a variety of identities, abilities, cultures, and backgrounds.
Career Roadmapping designation
Sub Function- Accessibility
Career Band- Technical
Career Level- T2
This is a part-time regular position, which may involve some evening and weekend hours. Successful completion of background check is required.
The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. Founded in 1870, Ohio State is a world-class public research university and the leading comprehensive teaching and research institution in the state of Ohio. With more than 63,000 students (including 57,000 in Columbus), the Wexner Medical Center, 14 colleges, 80 centers and 175 majors, the university offers its students tremendous breadth and depth of opportunity in the liberal arts, the sciences and the professions.