Creative Instructional Technologies Administrative Assistant

R508056
San Francisco

As an active team member of the Creative Instructional Technologies (CIT) team, the CIT Administrative Assistant will have baseline administrative knowledge of the resources and services provided by the following departments: Academic Affairs, Technology Services, Studio Operations, and Academic Computing. This position will work closely with the Associate Vice President, Instructional Services and the Associate Director, Academic Computing providing organizational, administrative, and event support.

*Note - This is a part-time 25 hours/week position.

MAIN RESPONSIBILITIES:

CIT Administration Support- 80%

• Budget
  
  • Creates documentation of all cost centers / gifts and associated business units, spend categories, etc.
    
  • Runs and distributes quarterly pre-established custom budget reports for all CIT cost centers
    
• Portal
  
  • Manages KB policy library
    
  • Reviews CIT content across Portal for integrity and consistency, testing links frequently
    
  • Updates CIT Portal page content as needed
    
• Manages and updates the CIT shared calendar
  
• Annually assists with the organization and documentation of all phases of the computer lab refresh
  
• Under the direction of supervisor, processes purchasing requests, creates requisitions, and tracks and confirms payments
  
• Contributes to project planning, documentation and implementation to include proposals, updates and status reporting
  
• Supports in documentation of overall policies and procedures related to new academic software requests
  
• Inventories and documents systems and software within the functional area of responsibility
  
• Supports in the coordination and interaction with outside vendors and service
  
• Provides baseline support to team members during vacation or busy periods, as required
  
• Performs other duties as assigned
  

Event Coordination and Support - 20%

• Assists during special events, including student resource fairs at each semester start, in tableling, handing out flyers and providing information to appropriate audiences.
  
• Provides assistance with the planning and organization of the annual CIT retreat.
  

MINIMUM QUALIFICATIONS:

• 2 years experience in providing administrative support and/or event coordination, preferred in public administration, education, arts administration, cultural arts, or similar environment.
  
• Prior experience working in a higher education environment is preferred.
  
• Demonstrated communication and organizational skills.
  
• Computer proficiency is required.
  
• Must know general office management and fundamental processing of administrative details.
  
• Must possess excellent written and verbal communication skills; strict attention to detail; ability to work successfully in a team environment with diverse individuals, including staff, student, and faculty.
  
• Ability to meet deadlines, manage multiple tasks, assimilate details about the range of Creative Instructional Technologies resources and services and apply them effectively is essential.
  
• BA degree preferred.
  

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to hr@cca.edu with any questions.

COMPENSATION & BENEFITS:

• The range for the position is $24.00 - $26.00 per hour.
  
• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
  

POSITION DETAILS:

• CCA considers a full-time work week to be 37.5 hours per week.
  
• Schedule: This position is a part-time 25 hour a week position. Monday - Friday, 9am-5:00pm
  
• Work Mode: Hybrid
  
• This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.
  

Location
San Francisco

FLSA
Non-Exempt

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?

Please address any questions to hr@cca.edu.


To apply, visit https://cca.wd5.myworkdayjobs.com/en-US/CCA/job/San-Francisco/Creative-Instructional-Technologies-Administrative-Assistant_R508056.

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.









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