Part-Time Events Coordinator (Administrative Support Assistant 1 - MR06)

Office for Undergraduate Research and Creative Endeavor (URaCE)

University of Tennessee, Chattanooga

The Events Coordinator is responsible for planning and execution of Office for URaCE events and special initiatives. This position is part-time and requires some evening and weekend hours.

Primary Responsibilities:

• Coordinates registration and oversight of Office for URaCE workshops, maintains accurate information and databases, reserves rooms and food for sessions, sets up sessions, and other related tasks
• Monitors the Office for URaCE registration initiative, tracks registrations, and communicates with registrants as needed
• Plans and executes on-campus Office for URaCE special events such as panels and symposia, selects event locations, coordinates event logistics, manages invitation and RSVP processes, oversees coordination and preparation of event-related items including: event correspondence, name tags, and database updates, and attends all events to oversee logistics on site
• Manages the planning and execution of the UTC spring and fall research conferences, selects event locations, coordinates event logistics, manages invitation and RSVP processes, oversees coordination and preparation of event-related items including: event correspondence, social media posts, marketing tasks, name tags, database updates and other related tasks, and attends all events to oversee logistics on site
• Serves as Office for URaCE MocSync administrator, maintains and updates site as needed
• Represents the office at orientation, recruitment, and related events during the fall, spring, and summer semesters, and attend events on and off campus
• Performs other duties as assigned

Review of applications will begin June 10, 2023 and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum Qualifications: Typically requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred Qualifications: Bachelor's degree and at least two years of event planning, or similar experience are preferred.

Compensation for this position is up to $22 per hour (dependent upon education, experience, skills, etc.) This is a part-time, temporary position, paid bi-weekly, and is not eligible for benefits.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.