Tufts Poetry Awards Assistant

REQ-5545
Humanities

Job Posting Location:

Claremont, CA

Job Posting Title:
Tufts Poetry Awards Assistant

Job Description:

POSITION TITLE: Tufts Poetry Awards Assistant

SALARY RANGE: $18.00- $20.00 HOURLY

PRIMARY PURPOSE/GENERAL DESCRIPTION

This position reports to the Assistant Director for the School of Arts and Humanities. Assists in the coordination of the Tufts Poetry Awards and School of Arts & Humanities events.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

• Provide direct support for Kingsley & Kate Tufts Poetry Awards activities, including but not limited to:
• Assist with filing, mailing and shipping associated with the annual Kingsley and Kate Tufts Poetry Awards
• Communicate clearly and appropriately with award winners, Tufts supporters and the literary public
• Assist with Tufts events both on and off campus.
• Provide direct support for the School of Arts & Humanities office
• Assist with clerical needs, i.e. filing, greeting visitors, answering phones
• Assist in communicating with facilities and creating room reservations
• Support events by making coffee, preparing food platters, setting up tables and chairs and decorating
• Assist in creation and distribution of event flyers and announcements
• Work cooperatively as a member of the CGU School of Arts and Humanities staff team. Assist others as requested or assigned.
• Accept other duties as assigned and approved by the Events Coordinator, Assistant Director, Director and/or Dean for School of Arts and Humanities.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES: Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Knowledge of Microsoft Word for Windows, Excel, Outlook, and ability to learn additional programs, including basic flyer creation and/or web-page production.
• Excellent oral and written communication and customer relations skills.
• Ability to work effectively with a diverse group of people, including faculty, staff, graduate students, potential donors, and Tufts Committee Members.
• Excellent organizational skills in a multi-task environment.
• Excellent record keeping skills.
• Professional demeanor and dress, communication style, and outgoing, confident professional image.
• Exercise judgment, tact, and discretion in the performance of a broad range of tasks.
• Must be able to lift 20-25 lbs.

QUALIFICATION STANDARDS:

EDUCATION: High School diploma plus two years of related experience or an equivalent combination of education and experience.

EXPERIENCE: At least two years of related experience required. Excellent customer service experience required.

LICENSES / CERTIFICATES: Driver's license.

OTHER PREFERENCES: Experience in event support desired

UNIFORM REQUIREMENT: May wear CGU logo shirts for special events.

OTHER:

1. HOURS: Approximately 16-19 hours per week. Hours and days will vary due to scheduling of events on evenings or weekends and/or to meet the needs of the University, School, or department.

2. CLASSIFICATION AND STATUS: This is a part-time non-exempt, non-benefits eligible position.

SUPERVISORY RESPONSIBILITY: none.

REPORTS TO: Assistant Director for the School of Arts and Humanities.

5. OTHER: May be expected to do some lifting and extensive walking for events (e.g., set-up/break-down of events; tours). Some tasks may be performed off-campus (Tufts meetings and ceremony; university sponsored meetings).

Physical Activities

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
Never Occasionally Constantly

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Never Occasionally Constantly

Remaining in a stationary position, often standing or sitting for prolonged periods.
Never Occasionally Constantly

Moving about to accomplish tasks or moving from one worksite to another.
Never Occasionally Constantly

Adjusting or moving objects up to 25 pounds in all directions.
Never Occasionally Constantly

Communicating with others to exchange information.
Never Occasionally Constantly

Repeating motions that may include the wrists, hands and/or fingers.
Never Occasionally Constantly

Operating machinery and/or power tools.
Never Occasionally Constantly

Operating motor vehicles or heavy equipment.
Never Occasionally Constantly

Assessing the accuracy, neatness and thoroughness of the work assigned.
Never Occasionally Constantly

Environmental Conditions

Low temperatures.
Never Occasionally Constantly

High temperatures.
Never Occasionally Constantly

Outdoor elements such as precipitation and wind.
Never Occasionally Constantly

Noisy environments.
Never Occasionally Constantly

Hazardous conditions.
Never Occasionally Constantly

Poor ventilation.
Never Occasionally Constantly

Small and/or enclosed spaces.
Never Occasionally Constantly

No adverse environmental conditions expected.
Never Occasionally Constantly

Physical Demands

Sedentary work that primarily involves sitting/standing.
Never Occasionally Constantly

Light work that includes moving objects up to 20 pounds.
Never Occasionally Constantly

Medium work that includes moving objects up to 50 pounds.
Never Occasionally Constantly

Heavy work that includes moving objects up to 100 pounds or more.
Never Occasionally Constantly

At Claremont Graduate University, the health and safety of our community is a top priority. Claremont Graduate University has adopted a policy of requiring all employees to show proof of being fully-vaccinated, based on applicable federal and state law. If offered the role, within two weeks of the hire date, the candidate will need to provide proof of vaccination, qualify for an appropriate exemption, or otherwise be in compliance with the current applicable federal, state and local laws to be exempt from being fully-vaccinated.

EEO Statement:

Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Successful completion of criminal background and DMV checks required for final candidate.



To apply, visit https://theclaremontcolleges.wd1.myworkdayjobs.com/en-US/CGU_Careers/job/Humanities/Tufts-Poetry-Awards-Assistant_REQ-5545.







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