POSITION OVERVIEW:

• Act as a role model of professionalism in a school environment.
• Support the philosophy, policies, and goals of the school, as well as the decisions made by the Board of Directors and Administrators.
• Ensure the health, safety, and welfare of all students
• Hold in strict confidence all matters pertaining to the school.
• Adhere to all policies and procedures as outlined in the Parent/Student Handbook and the Employee Handbook.
• Perform all duties as described and others assigned to the best of one’s ability with a positive attitude
• Maintain continuous focus on providing outstanding service (both internal and external).
• Interact with and support the activities of the Development, Admission, and Instructional Departments as requested.
• Complete special projects as requested
• Support an environment of continuous improvement by making suggestions and implementing when possible.

DEFINITION:

Under the general direction of the Chief Financial Officer, perform a variety of Accounts Receivable tasks to ensure the integrity and reliability of the financial records and reports of Lake Ridge Academy.  Assist in cash management, collections, and state aid functions.  Job responsibilities include, but are not limited to, the following:

DETAILED JOB FUNCTIONS:

         Accounts Receivable

• Prepare billing charges to be entered into the billing system in a timely manner- including but not limited to: student tuition, transportation, extended day, after school programming, and other miscellaneous student activity charges (ex: Camps, AP classes, field trips)
• Receive, assemble, tabulate, check, and file accounts receivable data: 1) process, post, and deposit checks and/or cash received, 2) Run payment reports from Active, Cardpointe, SchoolAdmin and post in QuickBooks ledger
• Prepare and journalize the bank deposit transactions to the general ledger daily
• Process credit card transactions from parents and/or students via phone or in person
• Receive petty cash, maintain monthly petty cash log, and process journal entries to record cash received
• Respond to parent inquiries related to charges, payments, and account balances
• Balance charges and payments between QuickBooks and SchoolAdmin
• Responsible for collections; monitor and maintain overdue accounts by sending out collection communications to parents via email or phone
• Attach annual contracts to students in QuickBooks
• Assist with payment plans / arrangements for parents
• Assist in preparation of enrollment contracts annually
• Prepare annual statements for EDP/SS/CCT for parent's "dependent care" tax returns upon request

State Funding

• Process state aid purchase orders and pay invoices
• Maintain records for and oversee the State Aid audits
• Oversee State and ODE compliance for employee fingerprinting and licensing
• Complete ODE Non-Public state funding report and other ODE reports

Other

• Process credit card payments
• Post journal entries to the general ledger as needed
• Update Admissions ECR template
• Track background checks and licensure renewals
• Distribute mail, log packages, and email staff/faculty upon receipt
• Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.
• Lake Ridge Academy will provide equal employment opportunities without regard to race, color, sex, gender, gender identity, age, religious affiliation, sexual orientation, disability, ethnic background or country of origin. Interested candidates should submit a cover letter, resume, and references to careers@lakeridgeacademy.org.

Knowledge of:

• Excellent written and communication skills required
• High degree of confidentiality required
• Basic methods, practices, and terminology used in fiscal and financial record management

Education and Experience:

• Minimum two-year working in an accounting related field with accounts receivable / collections experience
• Higher level of experience in Excel, Word, and Google Sheets required
• School or other non-profit experience preferred
• Knowledge of QuickBooks required
• Ability to adapt quickly to new software and processes

About Lake Ridge Academy

www.lakeridgeacademy.org

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