Job Summary

Position Description

• Organizes and implements the administrative systems and procedures performing necessary support duties
• Assists with the development of program content, materials, and program mapping and timelines
• Develops applications and other information gathering forms; track data and update the Program Director with regular reports
• Assists the Program Manager with the program portfolio development, which may include outreach to local governments, schools to implement surveys and pilot programs as well as program scheduling
• Develops a working relationship with the donor and its international stakeholders, faculty, staff, and manages delivery and regularly informs stakeholders of program related activities and/or decisions
• Negotiates with vendors for goods and services including hotels and caterers, AV/IT, and other facilities on behalf of the program
• Coordinates the program evaluation plan; tracks any reporting requirements for completion
• Assists in planning and implementation strategies to improve the program and its processes, policies, and procedures
• Serves as the principle administrative contact and liaison between the donor (RGHI) and the Reform for Resilience Commission's Secretariat at Harvard Chan and the Department of Global Health and Population, and other administrative departments, principal source of information on compliance with School policies and procedures and applicable legal rules and regulations
• Coordinates work of support staff, students, and other casuals
• Monitors budget(s) including grants, maintains financial documentation, provides information, research, statistics, and analysis. Makes decisions on expenditures and incomes for the defined budget(s).
• Assists the Executive Director with grant proposals in keeping with the RGHI grant award
• Serves as point person on the R4R website and other IT related services to promote research activities
• Performs other duties as assigned

Basic Qualifications

• 5+ years of relevant experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills

• Bachelor's degree strongly preferred, or equivalent of education plus relevant work experience
• Knowledge of Microsoft Office Suite, intermediate Excel skills
• Knowledge of Word Press and Wix for on-going website updates and maintenance
• Working knowledge of the Spanish language
• Excellent organizational skills
• Program, management, financial and budget skills/experience
• Handle complex and confidential information with discretion
• Excellent relationship building skills

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Salary Grade: 055

Union: 55 - Hvd Union Cler & Tech Workers

About Harvard University T.H. Chan School of Public Health

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

Connections working at Harvard University T.H. Chan School of Public Health