The American Council of Engineering Companies of VA (ACEC/VA) is seeking a Project Coordinator. The Project Coordinator is responsible for assisting the ACEC/VA team in any assigned task regarding the day-to-day operations of ACEC/VA including, but not limited to, membership management support, events management, and organizational administrative support. This position is an important part of representing ACEC/VA as a very professional, efficient, and member-oriented organization. 

The ideal candidate is positive, self-motivated, process-oriented, and a fast learner, with an exceptional attention to detail, good problem-solving skills, and excellent communication skills.

Responsibilities and duties include, but are not limited to:

• Supporting the President with membership operations by updating and maintaining the membership database and lists, answering questions about events, and sending invoices/receipts.
• Assisting with day-to-day planning of events and meetings, including following up with speakers, sponsors, exhibitors, and venues, budgeting F&B for all events, A/V, and promotion.
• Administrative support, including office inventory, computer directory upkeep and filing, mail distribution, calendar maintenance, and assisting the President and other Directors as needed.
• Leadership development, including team participation, continuing education, and attending staff meetings.

Qualifications:

• 3+ years of experience of general office, data management, and project coordination experience required.
• Experience in a non-profit work environment preferred.
• Experience with conference services and meeting planning preferred.
• Experience with database management, communication platforms, and website maintenance preferred.
• Strong computer skills, including Microsoft Office and Google applications required.
• Familiarity with budget management
• Ability to utilize basic computer tasks/functions (email, file directories, etc.).
• Ability to work on multiple tasks independently as well as collaboratively to meet deadlines.
• Basic knowledge of mathematical operations.
• Understanding of office operations.