APPOINTMENT: Part-time, 20 hours per week, ten (10) months
SALARY RANGE: $16.60/hour - $20.16/hour
HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. Please see full description below.
AVAILABLE: January 2023
INTRODUCTORY PERIOD: Six (6) Months
POSTING DATE: January 18, 2023
APPLICATION DEADLINE: January 19, 2023
Definition of Classification:
The Project Specialist provides coordination of special projects and administrative, clerical and logistics support the School of Education. Serves as support staff in coordination and implementation of duties and responsibilities. This position works to develop, implement, and manage the Rochford College Access Program (RCAP) high school student program that helps to build students capacity to be college attending upon graduation from high school.
Reporting to the Project Director serves as an important project team member supporting school projects, activities, and events. Collaborates with the Project Director to manage the RCAP mentoring program for high school scholars during weekday evening hours. Works with the Rockford Leadership Development Program (RLDP) director in the development and facilitation of the RLDP programming. The Rochford Educational Leadership Initiative is an externally funded project; funding for the project is guaranteed for the next three years.
This position requires flexibility to work a modified work schedule that includes weekday evenings in support of events and program schedules.
Duties and Responsibilities:
The duties and responsibilities include, but are not limited to, the following:
Coordinates and manages special projects, including research, data compilation, coordination and assistance with presentations, and administrative support.
Supports the development of the program including hiring student staff, developing relationships with local schools to support the program and working in collaboration with university campus partners in program implementation.
Provides day-to-day leadership and implementation of RCAP.
Completes letters and other communications with constituencies as needed; maintains email communication lists.
Works with the Rochford Educational Leadership Initiative director in coordination of RCAP assessment data collection, archiving, analysis and reporting.
Assists with activities and projects, including planning and implementation of meetings, particularly community outreach associated with RCAP.
Provides support for the program, including but not limited to preparing for the week-long leadership development experience, attending and providing support for the leadership development experience in July, scheduling and attending quarterly leadership dinners, and providing general program planning and implementation support.
Supports and troubleshoots special Rochford Leadership Initiative projects, for example, constructing 'snapshot' descriptions of the Initiative and its new programs, staffing outreach to current students and alumni; supporting new processes that link the Initiative to schools in Southern California.
Maintains relationship with the donor and project partners.
Performs other related duties and special projects as assigned.
Any combination equivalent to, but not limited to, the following:
High school diploma or equivalent supplemented with two years of additional course work in related fields such as business, secretarial, computer software/word processing and spreadsheet programs.
Three years of administrative support or related experience.
Bachelor's degree in a related
Experience working in a K-12 school setting, working with underserved student populations.
Knowledge and Skills:
Knowledge of administrative procedures, word processing and spreadsheets software programs.
Knowledge of applicable federal and state laws and regulations.
Understand, interpret, and apply federal and state policies and laws.
Knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
Excellent verbal and written communication skills.
Basic knowledge of research.
Excellent organizational skills, and detail orientated with high accuracy.
Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing priorities.
Demonstrate a high degree of motivation, tact, and diplomacy.
Basic knowledge of record keeping and record retention requirements.
Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint.
Ability to operate standard office equipment.
Aptitude to learn new and evolving technology.
Ability to recommend appropriate courses of action within established guidelines.
Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
Ability to exercise independent judgment and initiative.
Deliver great customer service.
Ability to work effectively with confidential information.
Adheres to all safety and housekeeping policies and procedures.
Maintains department privacy by keeping information confidential.
Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
Physical Requirements/Working Conditions:
Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.
Incumbents regularly sit for long periods; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 10 pounds.
TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040.
HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.
BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver's License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.
INFORMATION REGARDING COVID-19: New employees are required to submit proof of having received the full course dose of an approved COVID-19 vaccine including a booster or submit an exemption request for medical or religious reasons within sixty (60) days from your date of hire.
The University of Redlands is again among the top 15 western master's universities in U.S. News & World Report 2012 Edition - America's Best Colleges. It is also ranked as an A+ School and a "Great School, Great Price." Since our founding in 1907, we haven?t wavered from our promise: a transformative education in an environment of academic rigor and personal responsibility, where you can blend what you learn in the classroom with life skills that will help you affect positive change in the world.