1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Posting Position Title: Administrative Assistant
Required Skill/ability 3: Familiarity with the Microsoft Office suite with a proficiency in Excel. Must exhibit a willingness to learn new online tools.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Administrative Assistant
Required Skill/ability 1: Effective communication skills - both verbal and written. Strong interpersonal skills. Exceptional attention to detail with ability to coordinate/manage multiple projects.
Required Skill/ability 4: Comfort with Power Point. Familiarity with legal and financial documents. Some Social Media account management experience a plus.
Required Skill/ability 2: Must be comfortable working independently and as a member of a team, with limited supervision. Must be flexible, as demands of the office will likely change daily. Must possess excellent organization skills.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.