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DIVERSITY, EQUITY, AND INCLUSION (DEI) ASSISTANT, School of Humanities, Arts, and Social Sciences (SHASS)-Dean's Office (part-time, 20 hrs/wk., to perform complex administrative support functions for the SHASS DEI assistant dean. Responsibilities include scheduling complex meetings, distributing materials, and reviewing follow-up actions; providing meeting management and taking notes; ordering supplies; verifying budget expenses, reconciling monthly accounting, and identifying and resolving discrepancies in accordance with MIT financial policies and procedures; preparing and submitting Institute forms for expense reimbursements, event registration, travel reconciliation, space reservations, etc; generating promotional materials/advertising for events; assisting with correspondence to external program email aliases; developing content for and updating program websites; assisting with the development and facilitation of DEI meetings and training sessions to help advance continuous learning; assisting with the development of metrics to help measure impact of DEI initiatives; assisting with shaping and advancing DEI efforts at SHASS; and supporting the development and implementation of DEI programs.
REQUIRED: high school diploma; at least three years of direct/related work experience and wide-ranging knowledge of office procedures, including experience with event planning, travel arrangements, financial transactions, scheduling, and customer service; ability to independently organize, prioritize, and carry out detailed procedures in a busy office setting with minimal supervision; initiative; flexibility; ability to manage a high volume of work; excellent verbal and written communication skills; attention to detail; comfort working in a highly diverse environment and ability to build productive working relationships with a wide range of people; discretion, tact, and good judgment when handling confidential information; and experience with Microsoft Word, PowerPoint and Excel software and ability to quickly learn and navigate databases. PREFERRED: bachelor's degree, higher education experience, experience with working on DEI programming, and familiarity with Concur. Job #22287-5
Schedule to be determined.
Occasional night and weekend hours may be required for events.
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature