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ADMINISTRATIVE ASSISTANT 2, Morningside Academy for Design (MAD)/MITdesignX (part-time, 25 hrswk.), to provide complex administrative support to MAD, its founding faculty director, and associate director for administration; (80%) and provide administrative support to designX (20%). Responsibilities include responding to/triaging inquiries; managing the director's calendar; classroom and conference room scheduling; composing and editing correspondence and other documents; designing presentations from established content; performing basic research or fact-checking; coordinating mass mailings; providing administrative support for multiple programs and projects; creating filing systems; facilitating communication/building relationships with stakeholders; monitoring/ordering office supplies and selecting vendors; assisting with the monitoring and reconciling of accounts and following up on discrepancies; preparing and processing purchasing and accounting forms; assisting with budget management activities, i.e., recordkeeping and data entry; processing reimbursements of expenses for materials and services; scheduling and attending high-level meetings and recording, interpreting, drafting, and distributing minutes; planning routine meetings and helping plan, coordinate, and staff larger events/conferences (e.g., invitations, booking venues, arranging catering, preparing work orders and permits, etc.); arranging travel and completing expense reports; and performing other duties as assigned.
Job Requirements
REQUIRED: high school diploma or its equivalent; three years' experience as an administrative assistant, preferably for senior managers; excellent organizational and verbal and written communications skills; discretion, diplomacy, and good judgment; advanced-level proficiency with Microsoft Office; ability to work effectively as part of a creative and diverse team; attention to detail and accuracy; flexibility; and ability to learn quickly, multitask, and handle a variety of duties in an environment with competing priorities and critical time demands. PREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Job #22253-5
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature
