Job Description:

• Supports the program's finance and accounting responsibilities in accordance with university financial systems, policies, and guidelines.

• Supports coordination of student, faculty, and staff schedules for a variety of purposes (e.g., meetings, social events, year-round admissions events, other).

• Assists with the advertisement and organizing of program events for admissions/recruitment activities and other internal/external events sponsored by the MSTP.

• Supports process-improvement projects to enhance the efficiency of internal business processes.

• Supports the maintenance of digital and print resources for students, faculty, and alumni.

• Assists with tracking students' curricular milestones/progress.

• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.

• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.

• Performs other related work as needed. â‹

Preferred Qualifications
 

Education:

• Bachelor's degree.

Experience:

• Experience working on in a college/university and/or professional office setting.

• Experience working with students and/or faculty.

• Strong communications and/or customer service experience.

• Experience with scheduling and/or event planning.

• Experience managing finance and/or accounting tasks.

• Interest in managing a website and/or creating digital content for a website and/or social media channels.

Technical Skills or Knowledge:

• Knowledge of Microsoft Office and ability to learn University-specific systems.

Preferred Competencies

• Ability to navigate the challenges of working within a complex, decentralized environment.

• Ability to successfully manage a workload which balances long-range planning with unanticipated daily demands.

• Ability to effectively communicate and collaborate across teams and with immediate colleagues.

• Ability to maintain confidentiality.

• Excellent interpersonal, oral, and written communication skills.

• Attention to detail.

• Excellent organizational skills.

• Interest in process improvement.

• Strong customer service skills.

• Adaptability/flexibility.

• Ability to solve problems independently.

Working Conditions

• Fully remote.

Application Documents

• Resume (required)

• Cover letter (preferred)

• Contact information for three references (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

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