1. Plan meals and events with or without input from Head of College. Prepare and cook food for teas and receptions and for special dinners. Coordinate with and order from caterers for some events. 2. Set up for, break down and clean up after functions. Provide floor plans for large functions. Train and oversee activities of student aides and other wait staff. Assume responsibility for the smooth running of Head of College's house events. 3. Maintain inventory of food, beverage (including alcohol) and all household products. Select food and beverage for functions after consulting with Head of College. Shop for and purchase food, beverage and household supplies. Place orders with suppliers. Shop for and purchase supplies online when necessary. Provide accurate accounting of purchases. Process payment requests in a timely manner. 4. Clean and maintain assigned public and private areas in a multi-floor residence, requiring the use of stairs. Vacuum and dust floors. Polish furniture, ornamental hardware and silverware and do household laundry. Wash dishes and cooking utensils. 5. Establish work schedule for routine cleaning and ensure that the schedule is accomplished in a timely and effective manner. Coordinate and supervise the annual cleaning of the Head of College's house, carpets, draperies, etc. 6. Answer the Head of College's house telephone and take messages. Greet and screen visitors. 7. Provide general care for the Head of College's pets, which includes feeding, walking, cleaning up and transporting to/from veterinarian appointments. 8. Maintain a calendar of events, as well as all necessary paperwork required by Yale. May receive and disburse cash. May issue and obtain receipts. 9. May oversee the activities of children in the absence of their parents. 10. Changes linens, makes beds for the guest suite. 11. Use own transportation to shop for various events. 12. Performs additional functions incidental to service activities.
Required Skill/ability 5: Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Posting Position Title: Service Assistant 2, Head of College
Required Skill/ability 3: Ability to be self-directed, proactive and flexible in an ever-changing environment. Must have a valid license and have ability to provide own transportation, willing to travel up to 20 miles to obtain supplies and materials for college events.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Service Assistant 2
Required Skill/ability 1: Demonstrated ability planning and organizing meals and events. Exceptional organizational skills. Strong attention to detail. Ability to prioritize among multiple tasks to completion. Strong verbal communication skills.
Required Skill/ability 4: Demonstrated solid and reliable attendance record. Ability to follow direction and take initiative. Understands short notes, basic written instructions, and forms. Ability to independently refer callers and visitors to the appropriate individual.
Required Skill/ability 2: Intermediate computer skills with ability to learn new systems (Yale Messaging, WorkDay).Basic proficiency with Microsoft Word and Excel. Proven ability to create and track expense reports. Ability to use machines that require little training to operate.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's Degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.