Kent School, an independent co-ed boarding school for grades 9 through 12, seeks a talented individual with excellent organizational skills and a strong business orientation to serve as the School’s Manager of Summer Programming & Auxiliary Activities. This position will be responsible for expanding Summer Programming and adding Auxiliary Activities that are consistent with the School’s mission. The objective is to fully utilize the School’s campus to grow profitable revenues while using this additional programming to promote the value of Kent School.
Planning: work with existing users of the campus and identify potential users of the campus during the summer months to organize future for a fee. Kent School will allow use of its campus but will not manage, operate, or supervise summer programs. This position will not serve as a summer program operator. This position works directly with the summer program operator to determine how the campus will be used, when the campus will be used, and what fee is necessary to use the campus.
Oversee the development of an evolving plan to identify and invite summer programming to the Kent School campus. We allow residential programming (use of dorms).
Work closely with other Kent School leaders to ensure the summer program properly supports the School’s mission. This position will work closely with the following school leaders: Admissions Director, Dean of Students, Dean of Faculty, Athletic Director, Development Director, and Business Manager.
When planning summer programming, work in partnership with the School’s facilities team, transportation & logistics team, food service team, technology team, and others as necessary to ensure all understand and agree on how they will support summer programming. Attention to details will be critical.
Work in partnership with the Business Office to negotiate all terms of the agreement that allows for use of the Kent School campus. This negotiation must fully consider key operating concerns, liability, and financial objectives. This negotiation process will likely require campus tours and various meetings to reach a mutual understanding as to how the summer program will be delivered at Kent School.
Recognize that planning a summer program will involve problem solving, as rarely does the request from a summer program perfectly fit what Kent School can provide.
Summer Program Operation: serve as the manager present on Kent School’s campus, ensuring the smooth delivery of the campus and other resources as agreed. This position has full responsibility in making sure the summer program uses the campus as agreed.
Work closely with the 3rd party summer program operator to ensure a smooth registration of program participants, which may include the work necessary to set up dormitories, classroom spaces, athletic spaces, performing or visual art spaces, dining hall, common spaces etc.
Work closely with the Kent School team to ensure campus spaces are properly prepared for the summer program and continue to monitor the use of the spaces to ensure all concerns and problems are resolved.
Serve as the point person addressing all questions and concerns as they surface. Seek the support necessary to resolve concerns as they surface.
As many camps are residential camps, it is not unusual to receive phone calls outside of business hours. Establishing processes with others so issues can be resolved in a timely manner when you are not present is critical.
Ensure the summer program is using the campus as intended. Should there be non-compliance with the agreement, this position will serve to ensure compliance.
Work to ensure the Kent School campus is fully utilized while in academic session. Certain spaces can be made available for outside use for a fee when not being used by students. For example – gymnasiums, fitness center, swimming pool, hockey rink, playing fields, library, tennis courts, squash courts, boat house, other spaces, etc.
Identify spaces on campus that could be used by 3rd parties for a fee.
Recruit 3rd party users of campus spaces for a fee.
Ensure campus use is aligned with mission.
Negotiate the agreement to use campus spaces for a fee. Work closely with the Business Office to consider operating concerns, liability, and finances involved.
Work closely with the Dean of Student, Academic Dean, Dean of Faculty, and Athletic Director to ensure spaces can be used and will not interrupt student use or other school activities.
Serve as the point person addressing all concerns and issues associated with use.
Work closely with other members of the Kent School team (facilities, etc.) to deliver the space in the condition necessary for use.
Consider the value of hosting large events on campus for a fee (i.e. weddings).
Works with friends of the School to make spaces available for a discount or for free. In all cases this use is meant to support activity that is aligned with the School’s mission.
Five (5) years of relevant experience.
An excellent communicator and very well organized.
Some negotiating experience.
Excellent interpersonal skills: ability to collaborate widely with colleagues throughout the school community.
Must embrace technology - - WORD, EXCEL, GOOGLE, Work Order System (School Dude)
Ability to work under pressure, problem solve, and address conflict while maintaining a positive attitude.
Must have the ability to assist if needed to set up certain campus spaces.
Must be able to occasionally lift up to 25 lbs.
Will work at a desk and will spend time walking long distances to examine various campus spaces.