AUSTIN INTERNATIONAL SCHOOL STAFF ACCOUNTANT JOB DESCRIPTION
JOB TITLE: STAFF ACCOUNTANT
STATUS: PART-TIME APPROXIMATELY 30 HOURS/PER WEEK
REPORTS TO: DIRECTOR OF FINANCE AND ADMINISTRATION (DFA)
The AIS Staff Accountant supports the day-to-day processing of monthly accounts payable and accounts receivable, recording data accurately into the financial software. Additionally, the Staff Accountant performs high-level accounting oversight and reconciliations, serves as department lead in budget creation and management, general ledger activity, bank and account reconciliations, month-end close, and annual audit and tax reporting. The Staff Accountant will report and communicate with internal and external stakeholders as necessary and will guide other staff with budget management and reporting.
ESSENTIAL JOB DUTIES:
The Staff Accountant (SA) is/will:
Responsible for data entry of all financial transactions in accounting and other program software, including accounts payable and receivable, and general ledger entries.
Coordinate all accounting activities with other staff members to ensure the Finance department complies with AIS accounting procedures and processes, GAAP compliance, and adherence with best practices to ensure segregation of duties and proper checks and balances are in place.
Monthly review of entries and communication and reporting to staff and other stakeholders regarding budget progress.
Create budget analysis and other reports for DFA/Head of School (HoS), Board, and Finance committee.
Work with DFA on annual budget and presentation for approval by HoS and Board. SA will enter the final budget into accounting software, compose budget reports and distribute final budgets to HOS and staff as necessary.
Perform monthly bank reconciliations accurately researching any variations for corrections as necessary.
Perform monthly credit card statement reconciliations, ensuring charges are approved per procedures and within approved budget parameters.
Liaison with banks as needed for account inquiries and updates.
Responsible for all month-end close activity and review with Board Treasurer for fiduciary review.
Reconcile petty cash quarterly ensuring controls have been upheld and processes followed for entries and usage.
Reconcile Accounts Receivable activity, monitoring delinquent status and review potential write-offs, and discuss activity timely with School Leadership.
Process wires for international accounts payable and other payments as necessary including check/wire request form processing.
Ensure all payments to loan accounts are processed timely per payment schedules.
Complete month-end close checklist of all accounting transactions according to processing deadlines.
Ensure all journal entries are recorded accurately including accruals and adjustments and in line with monthly close deadlines.
Prepare pre-close reports for DFA review, and upon approval submit financial docs for board review to Treasurer.
Maintain financial close docs and work papers according to GAAP and best practices.
Maintain all financial documents and work papers for audit and 990, prepares for substantial review and compilation of materials for audit with the audit firm and CPA for annual
Work with staff to perform quarterly reviews of Accounts Receivable customer activity from the financial software against the Customer FACTS database to ensure accuracy and perform collections as necessary.
Manage all AR follow-up and collections on all customer accounts, including monthly review by account. Provides A/R reports as needed throughout the year.
Prepare and distribute 1099s/1096 annually.
Prepare Foreign Tax filing by June 30, coordinate with CPA for preparation of report and coordination and preparation of any other tax or IRS filings as needed.
Coordinate any payroll and benefit billing and maintenance needs with DFA, tracking and recording data in spreadsheets as necessary. Responsible for benefit bill management and payments.
Prepare all tax receipts timely and annually for contributions, flex account reports, and upon request.
Coordinate any reporting as necessary by third party and government entities. (annual reviews, reporting to (TWC, IRS, Insurance, etc.)
Responsible for all project work as assigned by DFA.
Create and maintain accounting policies and procedures according to GAAP and in accordance with AIS practices.
Responsible for all financial reports requested by School Leadership, Treasurer, and department heads as requested.
Create and maintain department budgets and work with department heads monthly to review budget to actual accuracy and reporting.
Provide historical data for budget preparation and coordination with staff.
Maintain accurate records.
Assist with other duties as assigned.
Contacts: In the normal course of duty, the employee will be required to communicate with potential customers, parents, students, faculty members, administrative staff, and vendors to obtain or furnish information; the employee will be required to communicate with Board Members occasionally.
Job Conditions: The employee will be working primarily in an office. There will be occasions that the employee will be asked to perform duties that will require him/her to walk to different locations of the school. Working in a school environment, it is possible for an employee to be exposed to certain viruses. The noise level in the work environment is usually moderate to high.
This job description does not constitute a comprehensive list of all duties under this role, but an outline of functions and expectations.
AIS is an at-will employer which means that employment can be terminated by the company or employee at any time, with or without cause, and with or without notice unless otherwise mutually agreed upon.
AIS is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, national origin or ancestry, sex, age (40+), disability, veteran status, or any other legally protected status under local, state, or federal law. AIS considers all applicants for all positions without regard to sexual orientation.
All job offers are contingent upon completion of a satisfactory background check and satisfactory reference checks.
QUALIFICATIONS: In order to be considered for this role, applicants must have at least 8 years of experience in a comparable accounting role with a minimum of a bachelor's degree in accounting, finance, business, or a relevant field. CPA highly desired and preferred. Audit experience is a must and qualified applicants without non-profit experience will not be considered. Experience in a school setting highly desired. Fluency in French or Spanish is preferred but not required.
APPLICATION INSTRUCTIONS: Please use the link on this page to submit a resume along with a cover letter outlining why you are interested in this position and how your qualifications align with the position. No phone calls, please.
Austin International School is a trilingual private school for families in the Austin area who share a global perspective and value international education. We are the only educational institution in Central Texas to be fully accredited by the French Ministry of Education's Agence pour l'Enseignement Français à l'Étranger (AEFE); our academic program is also fully accredited by the Independent Schools Association of the Southwest (ISAS). We are members of the Mission Laïque Française (MLF), National Association of Independent Schools (NAIS), Texas Private Schools Association (TPSA), and Association of French Schools in North America (AFSA). The only school of its kind in the Austin area, Austin International School’s innovative approach, high academic standards, and supportive multicultural community stimulates independent thinking, builds confidence, and broadens perspectives, laying the foundation for success in the global community. Our close-knit and diverse community of staff, families, and nearly 250 students is a microcosm of Austin, representing over 50 nationalities and speaking more than 20 home languages.