Director of Operations - Women's Ice Hockey (part-time)
Location: Boston, Massachusetts
Preferred Education: 4 Year Degree
Salary: Commensurate with experience
4 Year Degree
Internal Number: 59303BR
Under the direction of the Head Coach, this position manages all aspects of running the operations of Harvard's Varsity Women's Ice Hockey program, which is a Division I program with 28-34 student-athletes, 2 full-time and 1 volunteer coach, 1 strength & conditioning coach, 1 athletic trainer and administrative staff, and managing the program budget. With the exception of directly coaching student-athletes, handles all other managerial functions for Women's Hockey. Handles all aspects of alumni relations and fundraising for Women's Hockey.
This is a 50% of full-time position from September 1 - May 31 with a seasonal leave from June 1 - August 31.
Maintain the Arms software program for Compliance and Cara logs in a timely manner
Maintain the Sports You software in a timely manner
Schedule and administer all zoom calls at the request of Head Coach
Pick up mail at the Murr Center daily
Be the direct conduit to support Staff
Strength and Conditioning
Sports Medicine Department
Assists the marketing and event management departments in creating an exciting, safe, and entertaining game atmosphere
Assists with the coordination of the ice rink schedule
Manages complimentary ticket lists for all games
In conjunction with the Head Coach, develops and manages the team travel budgets
In conjunction with the Head Coach, manages the operating budget
Maintain expense reports and CC expenses through Concur software on time
In conjunction with the Head Coach or appointed staff member, creates a competitive schedule for the following year(s). Works directly with opposing coaches, Directors of Athletics, and other resources to create a list of potential opponents and negotiates dates, times, and guarantees
Schedule team travel including but not limited to bus, hotels, meals, facility needs, practice ice, video needs, rooming assignments, detailed itineraries to the team in a timely manner
Schedule vacation meals and pre-and post-game meals
All pre scout games uploaded as directed by the Staff
All pre scout games compiled and organized as directed by the Staff
Video each practice
Label and organize drills post-practice in the XOS database
Master schedule of video assignments developed and posted in the coaches room
Organize interns and volunteers
Breakdown video in-game for in between period and post-game review
Upload game on the league and Instat software portal immediately after the game
Distribute to the coaching staff the game shifts (InStat) from the recruits submitted by the Staff
Maintain a master list of all Coaches and Staff in every recruitable league
Contact all teams in US and Canada for complete rosters
Develop a Master schedule of all recruiting events
Contact Coaches or GMs before recruiting events to secure line charts
Assist the Staff with any aspect of recruiting as allowed by Harvard and the NCAA
ALUMNI RELATIONS and COMMUNITY OUTREACH:
Works with the Varsity Club to plan and implement alumni relations events
Creates and distributes electronic communications to alumni and hockey fans
Creates and implements a community outreach program
In conjunction with the Head Coach and Assistant coaches, administer all aspects of summer camps, including but not limited to: Brochure, campers, staff, support staff, equipment, schedules, budget, ice and facility reservations, post-camp reviews
At least three years' experience in intercollegiate ice hockey athletics as a player, coach, or administrator required.
ADDITIONAL QUALIFICATIONS AND SKILLS:
Bachelor's degree preferred.
Successful candidate will have the following:
Strong interpersonal and managerial skills.
Demonstrated proficiency in in the use of technology inclusive of XOS, Arms, Sports You, InStat, FileMaker Pro and with Microsoft Office programs.
Knowledge of the role that athletics plays in a University setting.
Proven written and communication skills essential and must have ability to work independently and to exercise judgment and discretion.
Ability to multi-task and meet required deadlines.
Experience developing and managing budgets and financial reporting.
Must be detailed oriented and have strong organizational skills.
Travel is required.
Must be able to lift at least 25 pounds.
NOTICE: The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social, and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, MA. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard. The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. Cambridge is a lively, multi-cultural city adjacent to Boston, which is an undisputed hub of college and university life in the U.S. We believe that creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views the differences we all bring to the workplace as strength. We actively seek and welcome applications from members of underrepresented groups and from those with a demonstrable commitment to a more inclusive society.