1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelors Degree. Experience with Lexis/Nexis, Westlaw. Knowledge of Legal terminology. Experience using Google Scholar. Experience in a faculty support role with multiple supervisors. Workday experience. Canvas experience. Experience making web updates and manipulating website content.
Preferred Education, Experience and Skills: Bachelors Degree. Experience with Lexis/Nexis, Westlaw. Knowledge of Legal terminology. Experience using Google Scholar. Experience in a faculty support role with multiple supervisors. Workday experience. Canvas experience. Experience making web updates and manipulating website content.
Required Skill/ability 5: Basic online research skills and ability. Proven ability utilizing library resources for research purposes.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3:
Demonstrated ability making complex travel arrangements and gathering information on various options/prices. Proven abilities processing expense reimbursements.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1:
Advanced ability and demonstrated proficiency with Microsoft Office suite-Word, Excel, PowerPoint & Outlook. Must be very proficient with Outlook email and calendaring. Facility formatting material in various ways. Excellent keyboarding skills. Demonstrated proficiency with cloud based, extensive electronic file storage and shared files, ex: Box, Drop Box.
Required Skill/ability 4:
Ability to be extremely well organized. Ability to adapt to shifting priorities. Strong communication skills - both written and verbal. Ability to maintain confidentiality.
Required Skill/ability 2:
Excellent spelling, grammar, editing and proofreading skills.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.