Part-Time Assistant, Administration & Finance/CFO Office


About Massasoit Community College:

We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. Massasoit currently offers 41 associate degree programs in arts, sciences, and applied sciences and 24 certificates. The College also offers non-credit workforce development certificates; corporate training courses; adult basic education; personal enrichment classes; and Early College programs for high school students.

Students of color make up roughly half of all students enrolled and more than half of all Massasoit students are first generation to attend college. More than 900 students graduate from Massasoit with an associate degree or certificate each year.

Brockton, Massachusetts, home of Massasoit's largest campus, prides itself on its diversity of cultures and is home to approximately 95,000 residents. In addition, the college has a campus in Canton, a satellite location in Middleborough, and annually serves students from more than 35 cities and towns in Southeastern Massachusetts. Massasoit is one of the largest community colleges in the state.

Massasoit Community College is an affirmative action / equal opportunity employer who is committed to increasing diversity across all levels of the college. Candidates who believe they can contribute to this value are strongly encouraged to apply.


Job Description:

Reporting directly to the Staff Associate to the Vice President for Administration/CFO, the Part-Time Assistant will provide full clerical support to the Staff Associate and direct clerical support to the Vice President's Office as needed. The Part-Time Assistant is responsible for assisting with all office tasks to ensure that daily office operations are efficient and streamlined.

Responsibilities and Duties:

• Provide phone coverage for the Vice President's Office.
• Schedule meetings both in-person and virtually for office personnel as requested.
• Process incoming and outgoing mail.
• Maintain current electronic and paper files for office documents, including scanning conversion of paper to electronic files.
• Prepare materials for correspondences, reports and meetings as required.
• Prepare purchase requisitions and creates direct pay forms for approved invoice payments.
• Track budget activity.
• Prepare travel documents and reimbursement materials for the Vice President's Office.
• Order office supplies as needed.
• Coordinate food service menu distribution with food service vendor and Information Technology personnel as needed.
• Assist with special projects as assigned.
• Perform other duties as required to ensure the seamless operation and responsiveness of the Vice President's office.
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.

Requirements:

• Associate's degree or higher.
• Minimum of two years of professional experience in an office setting.
• Experience maintaining confidentiality of office records and exercising discretion when handling sensitive information.
• Excellent communication and interpersonal skills.
• Ability to establish and maintain strong rapport with internal and external individuals.
• High level of initiative with ability to work independently and in collaboration with others.
• Ability to manage and prioritize multiple competing deadlines.
• Strong computer skills with knowledge of Microsoft Office Suite programs.

Preferred Qualifications:

• Strong organizational skills.
• Experience in a fast-paced executive office environment.
• Higher Education work experience.

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COVID VACCINATION REQUIREMENT: Candidates for employment should be aware that all Community College students, faculty, and staff are required to be fully vaccinated. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.


Additional Information:

Position Status: Part-time, Non-benefited position

Hours: Up to 18 hours/week (Not to exceed 936 hours annually)

Salary: $18.00 per hour

Worksite: Brockton Campus

Deadline to Apply: August 14, 2022


Application Instructions:

A cover letter and resume are required, please apply online. Resumes will NOT be considered without an accompanying cover letter.

Please Note: Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply, may result in application withdrawal.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Title IX and Compliance Officer, Amee Synnott, 508-588-9100, x1304, Brockton Campus, Administration Building, Room 219, asynnott@massasoit.mass.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.



To apply, visit https://massasoit.interviewexchange.com/jobofferdetails.jsp?JOBID=151050







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