Part -Time Student Government, Inc. Financial Clerk
St. John's University
Location: Jamaica, New York
Internal Number: 3215187
Part -Time Student Government, Inc. Financial Clerk
St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Department: Division of Student Affairs
Job Title: PT Student Government, Inc. - Financial Clerk
This position provides entry-level bookkeeping and accounting tasks that directly supports the Student Government, Inc. (SGI) executive board members, student organizations and administrative staff.
Provide support for the Senior Financial Clerk in the daily fiscal management of Student Government, Inc. (SGI) budgets
Ensures transactions are administratively compliant with University and SGI policies
Analyze budget and paperwork discrepancies
Daily management of all student organization budgets
Daily management of earned income account for all student organizations
Reconcile all general budgets and provide monthly reports to student organization leaders and Student Affairs liaisons
Reconcile monthly earned income bank statements and post activity in the two money market accounts
Create monthly earned income statements for student organization leaders and Student Affairs liaisons
Provide support in preparation for yearly audit
Collaborate with Campus Dining Services and the University Bookstore to process all SGI-related invoices
Collaborate with Campus Concierge to provide general support with ticket sales, bank and collection/depositing of funds received
Manage the office supplies and order when needed
Perform general administrative tasks, including oversight of the space-booking procedure for the Division of Student Affairs and for all SGi-recognized organizations
Work on special projects as assigned
Proficient in Microsoft Excel, Microsoft Word and Quickbooks
Must be student-centered and demonstrate strong interpersonal skills in relations with students, faculty and other departments/units of the University
Must be able to work independently and take initiative
Must be able to multi-task and work efficiently under pressure
Must be enthusiastic and flexible
This position operates in a professional office environment and the incumbent is required to use standard office equipment such as personal computers, printers, etc. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs.
Position Type/Expected Hours of Work
This is a part-time position, with an expectation of approximately 20 hours a week from September 1 to June 1.
Required Education and Experience:
This position requires two years of fiscal, office or business support experience of an equivalent level.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.
This position may be relocated to any of St. John's University's physical locations at any time
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.