Part-Time Administrative Assistant for Investigations
Indiana University Purdue University Indianapolis (IUPUI)
Location: Bloomington, Indiana,
Internal Number: 298924
OFFICE OF STUDENT CONDUCT (BL-SETH-IUBLA)
The Division of Student Affairs is focused on building a strong foundation to ensure every student's IU experience is positive, safe, healthy, and meaningful. The Division of Student Affairs staff and 18 departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority and their health, safety, and overall well-being are our core mission.
The primary responsibility of this position is to provide administrative support to the Sexual Misconduct Team consisting of Investigators of Sexual Misconduct and an Associate Director. Investigators conduct neutral, fact-finding investigations for student cases alleging sexual misconduct, which includes sexual harassment, sexual assault, dating and domestic violence, stalking, and retaliation involving undergraduate and graduate students as outlined in IU's Discrimination, Harassment, and Sexual Misconduct Policy. Investigators also assist with investigations and cases for personal misconduct, academic misconduct, and organization misconduct.
Supports investigators, particularly during and after investigation meetings.
Supports investigators and the Associate Director in those investigation meetings, and in administrative requirements, note taking, report drafting, case updates and student follow-up after the meeting.
Regularly interacts with confidential student records and information that is highly sensitive in nature.
Takes thorough and accurate notes during investigation meetings during which a lead investigator or hearing officer facilitates the meeting.
Assists investigators with asking appropriate clarifying questions in a sensitive manner based on the subject matter.
Reviews statements with individuals during investigation meetings to ensure the accuracy of the notes and information.
Follows up with individuals to authenticate meeting notes and information.
Prepares notes for individuals to review in case files.
Assists investigators with preparing reports and case files used in student conduct processes.
Manages documents and record keeping.
Accesses database information and requests follow up information as needed.
Updates meeting agendas, database entries and spreadsheets related to investigations and conduct cases.
Sends and responds to emails as requested.
Schedules meetings on behalf of sexual misconduct team members as necessary.
Other duties as assigned.
High school diploma or GED.
Master's degree in student affairs, higher education administration, social work, conflict resolution, counseling, or JD.
Excellent written and verbal communication skills.
Strong organization, typing, and note-taking skills.
Ability to accomplish tasks autonomously and efficiently.
Ability to work within tight timeframes and meet strict deadlines.
Ability to work effectively with colleagues and students from diverse populations (e.g. nationality, race, ethnicity, religion, gender, sexual orientation, ability, class, and other social identities).
Ability to manage highly sensitive and confidential records and communications.
Strong interpersonal skills with the ability to remain neutral.
Ability to effectively communicate and exchange information using multiple mediums.
Ability to ask clarifying questions in a sensitive manner.
Strong knowledge of Microsoft Office software especially MS Word, MS Outlook and OneDrive, Teams, and Excel.
Demonstrated ability to maintain a high level of confidentiality.
Ability to type quickly and capture accurate information during meetings.
Ability to work in a busy and dynamic public space.
Ability to operate in a professional environment, and to respect and support diversity.
Demonstrates a high level of integrity.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Flexible hours up to 29 hours per week.
The office is open Monday through Friday from 8:30 a.m. - 5:00 p.m.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.
IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.
By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.