Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

Collaborative Data Services (CDS) provides a series of core services to support investigators and projects at Fred Hutch, and across the Seattle Cancer Consortium. CDS is part of Fred Hutch's Shared Resources and is partially supported by a P30 Cancer Center Support Grant award. Internal Candidates who are seeking a 50% FTE position, with experience of Fred Hutch administrative duties, financial planning and policies and procedures will be considered.

The successful candidate will report directly to the Collaborative Data Services (CDS) Director and will work autonomously while overseeing CDS's day-to-day administrative operations. The successful candidate will assist CDS managers/supervisors and staff, represent CDS at user committees, and central administrative departments. They will also act as a point of contact for the department.

The Administrative Manager I works independently under the direction of the CDS Director. They will be responsible for administering HR duties, budgetary oversight, generating reports of current and projected resource usage, billing, and maintaining communications with Fred Hutch departments including Center IT, Facilities, HR, and Fred Hutch administration, among others. The applicant will stay abreast of and interpret policy, troubleshoot issues, represent the department, and interact with all levels of Fred Hutch staff and outside organizations

Responsibilities

May perform some or all the following responsibilities:

• Coordinate with Human Resources on all employee personnel activities for employees, including submitting employment requisitions, salary administration, payroll, onboarding and offboarding staff, and other tasks as needed.
• Oversee billing operations for the CDS department. Ensure timely posting of charges and accurate reporting. In addition, partner with Shared Resource Billing to manage all fiscal activities, including customer set up, resolving financial adjustments, collections, records maintenance, and reporting.
• Manage supplies procurement and distribution.
• Develop and monitor program budget, ensuring that all financial allocations and expenditures are in accordance with user fee budget guidelines.
• Liaise with the Director to coordinate department space and facilities planning, administer changes as necessary, and review, evaluate, and anticipate space and facility needs.
• Coordinate planning, production, printing, and distribution of department communications, including marketing flyers, newsletters, emergency contacts, and CDS website using AEM Touch.
• Coordinate special events, conference bookings, external advisory boards, and meeting schedules.
• Develop, recommend, and implement policies and procedures related to improving program administration and standard operating procedures.
• Perform complex administrative responsibilities, including collecting and compiling a variety of billing and annual reports.
• Assist with financial and operational planning for the department, including staffing projections and with preparing the annual budget for the CDS department during the Center's annual budget process.

Qualifications

• Bachelor's degree and three years of progressively complex administrative experience.
• Working knowledge of financial information and related operational statistics.
• Extensive fiscal and operations management experience including experience in billing and budget preparation.
• A robust set of computer skills including Microsoft Suite, PeopleSoft, and proficiency with various software packages. Experience with QuickBooks would be a plus.
• Must display initiative, attention to detail, problem-solving, strong organizational and follow-through.
• Interpersonal skills are required; strong customer service skills and excellent communication skills to work effectively with all staff levels, both internally and externally.
• Willingness to learn additional departmental computer and software technologies.
• Ability to work independently on multiple projects and communicate the status of projects to key decision makers on a proactive basis.

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.