ABOUT THE PROJECT ALS THERAPEUTICS CORE: The Project ALS Therapeutics Core at Columbia University was founded in 2019 with the goal of accelerating the development and validation of new therapeutic candidates for Amyotrophic Lateral Sclerosis (ALS, Lou Gehrig???s disease). The Core brings together Columbia researchers and clinicians to collaborate on wide-ranging projects with academic and industry partners, from in vitro drug screening to clinical trials.
JOB PURPOSE: The Project ALS Therapeutics Core is seeking a part-time Administrative Coordinator to facilitate the day-to-day operations of the Core, and ultimately to help us expand the scope of our projects and collaborations.
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Primary responsibilities include, but are not limited to:
Client management (40%):
Generating confidential disclosure agreements before client meetings as needed
Creating and maintaining an active budget spreadsheet in Excel that can be used by the Director of Operations to quickly create budget proposals for sponsored research agreements
Coordinating budget approvals
Revising statements of work written by the Director of Operations based on client feedback
Submitting approved statements of work and budgets for Sponsored Projects review and approval
Updating clients on status of sponsored research agreement approval
Ensuring that funds from sponsored research agreements are received
Liaising with Neurology and Pathology finance teams to ensure that funds from sponsored research agreements are properly distributed
Generating material transfer agreements to receive client materials
General office support (20%):
Ordering supplies for experiments as they???re requested by scientists, sometimes on short notice
Following up with vendors on orders that are late or backordered
Maintaining records of order invoices, and inputting orders into financial administration system
Creating and maintaining lab inventory database
Administrative assistance (20%):
Scheduling regular team meetings between Core Scientific Directors, Core Unit Directors, and Project ALS
Taking meeting minutes
Requesting slide decks from meeting presenters and organizing in shared database
Reaching out to potential external speakers for Core meetings
Scheduling meetings with potential external collaborators to set up sponsored research agreements
Business monitoring (10%):
Assisting the Director of Operations in creation of annual operations budget
Working with Neurology and Pathology finance teams to ensure the proper distribution of approved budget funds
Formatting bi-annual progress reports for Project ALS
Formatting final reports for sponsored research agreements
Staff management (10%):
Ensure the timely submission of timesheets by Core staff members to HR
Maintain records of staff sick leave and vacation
Requires bachelor???s degree or equivalent in education and experience; and two years of experience.
Strong organizational skills
Interest in neuroscience, medicine, or clinical trials
Numerate with the ability to present and analyze data
Excellent social skills, with the ability to operate with diplomacy, tact, and empathy
Summary of Key Competencies:
Attention to detail
Planning and prioritization
Advanced knowledge of MS office applications, including Excel, Word, Outlook, and PowerPoint
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.