The Advancement Assistant is responsible for the intake, coordination, and scheduling of volunteers and for coordinating special volunteer projects. The Assistant is also responsible for supporting advancement on an on-going basis. While the schedule is flexible for this position, a successful applicant must be available to on-board volunteers during the hours of 11:30am to 1pm.
Essential Functions:
Manage and schedule all volunteers.
Communicate with volunteer prospects.
Recruit and proactively identify and develop untapped volunteer pools.
As needed, assist faculty and staff in developing and planning projects.
Conduct periodic, and in some cases weekly check-ins, with volunteers.
Take pictures during the year of volunteers with their students/doing their tasks.
Attend and participate in weekly meetings with Advancement Team to keep them updated on volunteers and activities and any relevant knowledge for fundraising/about prospects.
Develop and implement appropriate stewardship plan for volunteers.
Plan and coordinate ongoing volunteer training/education.
Inform volunteers of any changes to the normal schedule every week.
Provide administrative and communications support to the Directors of Advancement Services and Community Relations
Manage special volunteer including Christmas Gift program and school supply drives, and restaurant nights.
Author thank you letters
Other duties as assigned.
Bachelor’s Degree or equivalent experience.
Excellent interpersonal, verbal, and written communication skills.
Outstanding organizational skills, attention to detail, and ability to meet deadlines.
Consistent application of confidentiality, discretion, diplomacy and tact.
A highly proactive attitude to ensure maximum efficiency.
Must demonstrate initiative and problem resolution, and be able to participate successfully in a fast-paced, team-oriented environment.
Proficiency with Macs, and G Suite Word, Excel, and PowerPoint.
Schedule flexibility and ability to work occasional nights and weekends.
A background and/or interest in education preferred.
Demonstrated ability to promote a positive working environment, spirit of cooperation and positive reactions to change and conflict resolution
Demonstrated excellent interpersonal, communication and presentation skills, both written and oral, which transcend diverse audiences
Demonstrated ability to communicate effectively and relate well to stakeholders while maintaining appropriate confidentiality
Demonstrated motivational and problem solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the School
Must be able to work an irregular schedule, evenings or Saturday as needed, additional hours during peak times or as required
At St. Andrew’s School we believe every child deserves an education that equips them to thrive.
In 1894, founder Grace Arents was confident in her belief that a solid education was essential in preparing children to build successful lives as adults. More than 120 years later the school continues to be guided by that founding principle, educating children academically, physically, emotionally, and spiritually through a progressive, whole-child approach.
Rooted in today’s best practices, our student-centered academic program is designed to develop passionate, lifelong learners. Children learn more deeply when they make their own connections through hands-on experiences and student-led questioning; this is the cornerstone of our model.
