Manage the office of the Feitler Center, with a strong focus on prioritization and efficiency. Administrative lead and financial assistant for the Feitler Center. Staff select meetings; execute follow-up tasks on the Center Interim Directorâ™s behalf. Process receipts and generate expense reports in the Universityâ™s GEMS system. Manage Feitler Center budgets in Excel. Track expenditures. Responsible for scheduling and maintaining departmental calendar of meetings and events, drafting agendas and meeting materials, and providing logistical management of meetings and select events. Serves as point of contact for faculty who wish to schedule self-guided class visits to the Museumâ™s galleries. Cross-trained to support object-based class and research visits; occasionally monitors such visits. Oversees program tracking and evaluation and provides materials to other departments as needed for purposes such as annual reports and donor stewardship.
Assist in managing application processes for summer 2022 internships, fellowships, and other student opportunities through the Feitler Center. Communicate with the Museumâ™s Business Office about hiring and payment of Smart Museum interns. Serve as primary point of contact for UChicago students interested in engaging with the Feitler Center; coordinate intern e-list and circulate announcements. Communicate and collaborate as needed with Museum staff in other departments who oversee additional engagement programs for university students.
Provide administrative support to the Centerâ™s Interim Director in drafting and circulating the Feitler Centerâ™s communications to UChicago students, faculty, and University partners as needed. Monitor the Centerâ™s shared email inbox. Draft presentations for the Feitler Centerâ™s Board and committee meetings as needed.
Assistance as needed in coordination of in-person and remote events originating with the Feitler Center
Other duties as assigned by supervisor, including participation in Inclusion, Diversity, Equity, and Access (IDEA) work
Excellent organizational, administrative, and project management skills. Proven ability to take initiative, prioritize, set goals, and meet deadlines.
Demonstrated experience with event coordination, including online, hybrid and in-person programs.
Demonstrated fluency in Microsoft Office products required.Â
Outstanding interpersonal and communications skills, characterized by the ability to listen, to speak, and to write well, with a strong commitment to customer service required.
Ability to manage confidential information with discretion and tact required.
Flexibility and adaptability to new programs in an emerging and changing environment required.
Education, Experience, or Certifications:
Bachelor's degree required.
Advanced degree preferred.
1-3 years minimum of work experience in higher education, museum, non-profit arts sector, marketing, public relations, arts administration, or similar professional work experience.
Experience working with university students or faculty.
Previous experience in a university or similarly complex institution preferred.
A background related to the arts or higher education.
Experience using a database preferred.
Standard office environment.
Travel to campus and/or non-campus locations for museum business required.
Occasional weekend and evening events required.
$20 - $25/hr depending on qualifications.
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