The Temporary Event and Communications Assistant will support areas of event planning and communications as listed under Responsibilities.
The Temporary Event and Communications Assistant is a part-time, temporary position for approximately 9-10 months, 25-30 hours/week.
Manage administrative event related tasks in the Office of Advancement.
Learn and optimize the online event registration system Cvent, email-marketing software Marketo, and university database Griffin.
Implement data management including data lookup, tracking, and reporting.
Assist with research and tracking of event venues and vendors for local, domestic, and international event markets.
Prepare, order, and pack/ship event materials for events locally, domestically, and internationally.
Create event briefings and overviews for key staff members and alumni.
Assist with the creation and production of nametags and registration lists for designated events.
Provide pre-event in-office support as needed (training, site visits, meetings).
Provide onsite assistance at designated events.
Complete email scheduling, calendaring, and the creation/deployment of emails.
Website support and updating, as needed.
Manage the outsourcing of graphic design needs.
Assist with print mailings.
Assist with event-related requests and questions from alumni.
Other administrative duties as required.
Proven collaborative skills.
Work across multiple teams in varying roles, including responding to last minute tasks with professionalism.
Excellent organizational skills with attention to detail.
Learn software and databases.
Proven ability to work on multiple projects simultaneously, set priorities, think creatively, and react to changes and adjustments.
Education, Experience or Certifications:
Bachelorâ™s degree required.
A minimum one year of relevant experience (such as marketing, communications, event planning, or project/program assistance) required.
Experience with customer service required.
Technical Knowledge or Skills:
Proficiency with Microsoft Office required especially Outlook, Excel and Word.
Working Conditions and Physical Requirements:
Work some evenings and weekends, required.
This position must be available to work Thursday, May 5 through Sunday, May 8 in specific.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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