OHSU is seeking a detail-oriented and collaborative Wellness Coordinator with a passion for wellness to support the development and implementation of wellness resources and programming serving OHSUs employee members.
The Wellness Coordinator will support the administrative needs of the Wellness Leadership Team, including scheduling services and meetings, collecting and reporting data, overseeing email communications, and managing meeting agendas and minutes. This position will coordinate the psychological resilience consult service including responding to all queries, scheduling sessions, meetings, collecting and collating feedback from workshops. This position will further hold responsibility for growing and engaging the Wellness Champion network, including scheduling meetings and managing communications. This position will report to the Wellness Program Manager and work closely with the leadership of the OHSU Wellness Taskforce. This new and varied role will involve efficiently managing day-to-day schedules for the wellness services offered, and oversight of communications within the leadership team and with the members served.
This position provides the exciting opportunity to help grow OHSUs employee wellness program. This position will require a detail-oriented Coordinator with a high-level of agility and self-direction, with strong interpersonal, communication, problem solving and organizational skills as they help develop new processes and systems in evolving circumstances.
Wellness Steering Committee Support (50%)
Manage scheduling for new and follow-up wellness services, including but not limited to, psychological support consult services and listening sessions
Manage scheduling and communications for Wellness Advisory Committee
Manage communications and solicit feedback among stakeholders
Track and report on utilization data
Track and report on the Wellness Steering Committee activities and initiatives
Meeting support facilitation, agenda management and meeting minutes
Track and report on budget status
Collaborate in strategic planning with the Wellness Taskforce and the Wellness Advisory Committee in how to best identify and meet the wellness needs of OHSU members
Collaboration and Communications (15%)
Manage email communications for the Wellness Steering Committee, serving as a first point of contact for members reaching out for wellness resources and support
Proactively raise awareness of wellness programs and resources, including developing outreach and educational materials, and promotional communications to raise awareness of services
Work collaboratively with institutional partners including Student Health and Wellness, the Resident & Faculty Wellness Program, Occupational Health, the Culture of Safety Committee, the Joy in Work initiative, Spark Wellness, Food and Nutrition Services, the Employee Benefits Council, Human Resources, and others
Wellness Champion Program Management (35%)
Strategic planning and visioning for how to build a robust wellness champion program and how to keep members engaged
Hold responsibility for Wellness Champion program implementation
Manage scheduling and communications for champion activities
Serve as a liaison for two-way communication channels with wellness champions, keeping them informed of wellness resources and developments and in return, collecting their input and feedback to share with the Wellness Advisory and Leadership teams
Associate's degree in related field, or equivalent education/experience
2 years of progressively responsible administrative experience preferably some HR and employee wellness experience
Strong and demonstrated interest in behavioral health, wellness and/or social services
Experience working with diverse, vulnerable populations
Experience collecting and reporting on participatory or program utilization data
Experience in tracking expenditures and maintaining a budget
Experience creating marketing and promotional materials
Job Related Knowledge, Skills and Abilities (Competencies):
Proficiency with Microsoft Office (Word, Excel, Acrobat, PowerPoint) and general computer and internet use
Demonstrate initiative, be a self-starter and be comfortable adapting and problem-solving in the evolving circumstances associated with new and changing programs and services
Be comfortable working independently as well as on a team
High level of attention to detail and strong organizational skills
Demonstrate excellent verbal and written communication skills, including the ability to listen for understanding and communicate effectively across cultures and backgrounds
Maintain a high level of confidentiality
Be able to pass a federal criminal history background check
Requirements may be met through any combination of education, experience, or other training that provide an equivalent background to perform the work of this position.
Must be able to perform the essential functions of the position with or without accommodation.
Experience in wellness-related initiatives with healthcare providers, educators and/or researchers
Experience providing excellent customer service and addressing member concerns through a trauma-informed lens
Experience starting a new program or service, including developing new processes and systems
Experience in website development and/or maintenance
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or email@example.com.
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm