Part-Time Payroll Administrative Assistant, Business Office
Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 296997
Known for its presentation of a wide variety of events from the latest popular concerts and Broadway attractions to university ceremonies and conference events, IU Auditorium is a 3,200-seat theatre that has been a model of campus and community programming and engagement since it opened in 1941. We are excited to bring into our Auditorium family dynamic guest services team members who will uphold our mission of creating engaging arts and event experiences at IU.
The Payroll-Administrative Assistant assists in administrative tasks related to the processing and record keeping of Payroll, Accounts Receivable and Accounts Payable for the IU Auditorium.
Supports Payroll Processor in verifying timekeeping records via IU Kuali Time system, ATOM scheduler, as well as the University-wide Stagehand contract, and consults with managers on discrepancies.
Assists with payroll inputting on a biweekly basis and serves as the payroll clerk in the Payroll Processor's absence.
Assists with new hire paperwork at the start of each semester and as needed.
Supports Payroll Processor in maintaining employee records.
Prepares all billings for services and advance deposits in IU Kuali Financial System and distributes copies to clients.
Monitors and records invoice payments for external clients.
Handles inquires in regards to billings from clients and account managers, and monitors and follows-up on unpaid invoices with clients as necessary.
Handles Petty Cash distribution and reconciliation.
Assists with some backstage administrative duties as needed.
Assists with year-end file storage and creation of new fiscal year accounting files.
Performs other duties as assigned.
High school diploma or GED.
1 year of business office or payroll experience.
Knowledge of Microsoft Office with proficiency in Excel.
Ability to provide excellent customer service to both external and internal constituents.
Excellent communication skills.
Strong attention to detail.
Accuracy and time management skills are essential.
Emphasizes pride in his/her work and a positive approach to work environment.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.