Administrative Support Assistant (ASA II)/CNS-Health Science & Human Ecology
California State University, San Bernardino
Location: San Bernardino, California
Internal Number: 2536471
Administrative Support Assistant (ASA II)/CNS-Health Science & Human Ecology California State University, San Bernardino
Job No: 504332 Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
The mission of the Department of Health Science and Human Ecology is to prepare highly competent professionals who are well prepared in the disciplines of public health including environmental health science, health care management, and administration, nutrition and food sciences, and public health education, and to maintain the department as a public health leader within the University's service area. Graduates will exhibit broad health science knowledge, applied technical and human skills, clear personal and social values, civic commitment to the community, and a desire for lifelong learning and achievement. They help students prepare for jobs in local health departments, community organizations, health services, schools, hospitals, industry, tribal health, and many other sites.
Employment Status: Part-time, non-exempt, probationary with the possibility of converting to permanent.
Applications will be reviewed beginning October 14, 2021.
Under general supervision, the incumbent will perform a variety of complex general office tasks. Duties may include, but are not limited to, the following:
The incumbent will be primarily responsible for support services to the Department of Health Science and Human Ecology as well as general reception duties.
The incumbent will reserve rooms, computer labs, and parking passes.
The incumbent will manage the office copier, submit work requests, answer telephones, answer faculty and student questions, review overload slips before submitting to the chair for signatures, distribute mail, distribute pay warrants, type forms, letters, memos, and other clerical duties as assigned.
The incumbent will place office supply orders via the Staples for Business website.
The incumbent will input requisitions into Peoplesoft for department purchases.
The incumbent will be responsible for compiling the student-advising list every quarter/semester. Using Peoplesoft to run the query for enrolled students in the major and will then sort and assign students to faculty advisors using Excel. The incumbent will also keep a record of those students who wish to change their faculty advisor and will correct it in the following quarter/semester.
The incumbent will use Peoplesoft to grant permissions to students, enroll students in classes, drop students from classes and remove holds, etc.
The incumbent will complete and submit key request cards for faculty and staff and will be responsible for maintaining key requests submissions.
The incumbent will submit printing requests for faculty using Printing Service's online system. The department has several codes used for printing requests; the incumbent will determine the appropriate code to be used for printing requests.
The incumbent will collect release of liability forms from faculty and students assigned and enrolled in courses with activities. The ASA II will alphabetize forms by course. At Census, the incumbent will use Peoplesoft to print class rosters for the courses and will check that every student enrolled in those courses with activities has a signed release of liability form on file. The incumbent will notify instructors of students who are missing forms and will file the forms when they have all been collected.
The incumbent will compile, distribute and collect Student Opinion Teaching Effectiveness (SOTE) forms. The incumbent will use Peoplesoft, curriculum management to flag SOTEs off all courses that need to be flagged at the beginning of every quarter/semester.
The Incumbent will notify faculty members before the beginning of every quarter/semester and collect faculty office hours. The incumbent will input faculty office hours into an excel spreadsheet, and post faculty and faculty advisor office hours.
The incumbent, every quarter/semester, will submit book adoptions and/or assist faculty in making book adoptions through the textbook adoption system. The incumbent will also order desk copies by contacting various publishers. The incumbent will collect current syllabi from faculty each quarter/semester and store them electronically.
The incumbent will maintain files of incident reports. If an incident takes place during classes, a blue incident form is filled out and signed by the instructor of the course. The form is collected by the incumbent who then reviews the document for completion, retrieves the release of liability form (if applicable), makes copies of both, and sends the original incident report and copy of the release of liability form to Environmental Health and Safety. The copy of the report and the original release of liability form is filed in a three-ring binder.
Monday through Friday from 9:00 am to 3:30 pm with a 30-minute lunch, weekends and evenings may be required.
General working knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of office methods, procedures, and practices.
Thorough knowledge of English grammar, punctuation, and spelling.
Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions.
Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
Work often involves front-line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
Demonstrated competence in effectively presenting standard information in writing.
Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
Education and Experience
High school diploma or equivalent and some experience in an office environment.
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.