1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Interest in or familiarity with our publication, contemporary literature, and publishing are strongly preferred. Familiarity with databases is a plus, as is experience with publishing, WorkDay, or subscription management.
Preferred Education, Experience and Skills: Interest in or familiarity with our publication, contemporary literature, and publishing are strongly preferred. Familiarity with databases is a plus, as is experience with publishing, WorkDay, or subscription management.
Required Skill/ability 5: Ability to work successfully in a fast-paced and changing environment. Proven record of resourcefulness with the ability to work independently, without continuous direction, and to identify and utilize available resources to complete tasks thoroughly and efficiently.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Demonstrated strong administrative experience. Excellent customer service skills with the demonstrated ability to represent The Yale Review well in working collegially with peers and colleagues at all organizational levels within and outside the University.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: The Yale Review - Senior Administrative Assistant
Required Skill/ability 1: Demonstrated ability managing day-to-day office operations. Highly organized and detail-oriented with demonstrated ability to take the initiative, to work independently and under deadline pressure. Skilled at managing many moving parts.
Required Skill/ability 4: Ability to organize, schedule, and coordinate employees.
Required Skill/ability 2: Excellent verbal and written communication skills, with excellent attention to detail. Ability to identify problems and come up with efficient ways to solve them.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.