Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 295705
DEMA MARKETING AND COMMUNICATI (UA-MRKT-IUBLA)
African American Arts Institute (AAAI) part of the Office of the Vice President for Diversity, Equity and Multicultural Affairs.
Assist the Administrative Services Coordinator in the office of the African American Arts Institute.
Assist the Administrative Services Coordinator with a variety of front desk duties
Greet, welcoming, and assist visitors
Perform general clerical and administrative office tasks, such as making copies, sort and distribute mail
Perform general receptionist duties, such as answering the main office phone, taking and forwarding messages, responding to inquiries
Assist with AAAI calendar updates and revisions
Run errands on campus
Assist with inventory and record keeping, using MS Excel and other spreadsheet and database applications
Other office duties as assigned
Must qualify for Federal Graduate Work-Study funding, as determined by the Bloomington Office of Student Financial Assistance (BOSFA). Must fill out a FAFSA form for BOSFA to determine if the student qualifies for Work-Study funding.
At least one year experience working in an office setting, preferably in a front desk/receptionist position
Required knowledge, skills and abilities:
Excellent interpersonal communication skills
Excellent communication skills
Ability to work well among a wide range of people
Excellent skills using Microsoft Office applications, especially Excel
Excellent organizational and coordinating skills and the ability to multi-task
Ability to maintain confidentiality on an as need to know basis.
Working Conditions / Demands
Attend staff meetings, orientation and training sessions as assigned
Maintain regularly scheduled hours as assigned
Be present and arrive promptly
Maintain a professional appearance and demeanor
Adhere to AAAI and IU policies and procedures
The employee must maintain a maximum of no more than 29 hours per week across all positions of employment held with Indiana University.
$10.15 per hour
10-15 hours per week on average, between the hours of 8:00 am - 5:00 pm Monday through Friday, with a maximum of no more than 29 hours per week across all positions of employment held with Indiana University
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.