Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 296539
HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)
This position serves as an aide to a High-Level Diplomat (HLD) working within the Hamilton Lugar School of Global and International Studies.
Driving HLD to and from the office Monday through Friday, and to weekday lunches or meetings as required (HLD estimates lunch or meetings 2 or 3 days each week.). This would typically entail picking up HLD from his Bloomington residence at 9:30 am and returning between 1:00 pm and 3:00 pm. Occasionally, an earlier pick up may be required. May occasionally require out-of-town travel to Indianapolis or other Indiana locations. (May use a HLD car or IU car for out-of-town travel.)
Providing support to HLD as necessary to ensure he arrives at events properly prepared and on-time.
Assisting HLD with technical/computer issues and logistical requests during his workday, including setting up, monitoring and trouble-shooting any Zoom or other remote meetings. Working in partnership with IU IT support or HLS or IU communication teams on important events (e.g., nationally broadcasted Zoom events or other remote events not conducted in a studio) to ensure proper expertise is available to ensure a professionally-produced event.
Limited topical research for information that HLD requests.
Working under the direction of HLD's assistant:
Helping to keep HLD's paperwork moving through sourcing, printing, and delivering to HLD. This includes printing emails and articles, transcribing his responses to emails, organizing newspapers and magazines, assembling and printing additional articles from a list of papers.
Helping to maintain HLD's calendar, providing reminders and ensuring he has the prepared background information necessary for the events (bios, event briefs, etc.).
Coordinating the delivery, revisions, and responses to drafts to HLD's newsletters and other correspondence including through the revision process and the final timely submission to publishing organizations.
When accompanying HLD to IU events or external meetings, represent Indiana University and HLD in a professional manner. This will include attending diverse events and engagements and interacting with audiences that range from IU students to national and world leaders, renown scholars, and other dignitaries.
Communicate daily with HLD's assistant on scheduling, writing projects, and media requests to ensure coordinated support for HLD.
Coordinate with student intern(s) on projects, workflow and office operations.
2 years of related experience.
Combinations of related education and experience may be considered.
Excellent organizational skills.
Ability to identify next steps, handle issues with discretion and tact.
Strong diplomatic skills and ability to work effectively with individuals from government, business, and policy communities.
Ability to manage multiple projects simultaneously and to determine priorities.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.