The Office Assistant and Receptionist greets and assists all visitors to the Jacobs School of Music (JSoM) Office of the Deans including faculty, staff, students, parents, executive guests, esteemed musicians and university dignitaries.
The position assists the members of the Dean's Office with day-to-day activities and individual projects in support of the Jacobs School of Music.
Assists with scheduling meetings and coordinating events including organizing and implementing luncheons, receptions, and special events.
Conducts research on the web or by reaching out to university offices.
Assists with preparation of documents and correspondence.
Edits, copies, and prints; answers the main JSoM phone line and responds to email communications.
Orders and maintains office supplies.
Assists with other administrative tasks and projects as needed.
NOTE: Due to the nature of the work and access to confidential information, applicants cannot be current Indiana University students.
High School diploma or GED.
Some office experience.
Strong knowledge of Microsoft Office, especially Outlook.
Ability to be responsible, detail oriented, organized and a multi-tasker.
Diplomatic and able to maintain confidentiality and use discretion at all times.
Working Conditions / Demands
In-office setting. Periods of remaining stationary and computer work.
In-person on the IU Bloomington campus.
$13.50 per hour.
Approximately 20- 29 hours per week. Work hours are between 8:00 A.M. - 5:00 P.M. Very occasional requests to work after 5:00 P.M. (once or twice a semester.)
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.