The French-American School of New York (FASNY), with campuses in Mamaroneck and Larchmont, NY, is seeking a non-exempt, part-time Database Coordinator to work 25 hours per week. The Database Coordinator is a member of the Department of Development reporting to the Director of Development. He/she has an extensive knowledge of the Raiser’s Edge and Raiser's Edge NXT database and outstanding technology skills. The position requires excellent communication and diplomacy to work as a team member within a collaborative, high-pressure environment to achieve both the individual and departmental goals and objectives.
Primary functions are to organize, administer and manage database for fundraising purposes. The goal is to achieve and surpass financial goals and objectives.
Primary areas of responsibility
Complete database management and maintenance
Knowledge of OnlineExpress
Process all gifts received online, hard copy, stock transfer, etc.
Prepare and send acknowledgement letters
Create queries, financial and status reports
Run monthly report for board meetings including parent participation and a financial “dashboard” overview
Run yearly report for NAIS
Update/modify the Annual Fund giving page
Manage call sheets for tri-annual phone-athons
Monthly reconciliation for Business Office
Annual reconciliation for Business Office audit
Work closely with business office on annual audit
Produce all reports for annual “report of giving”
Monitor matching gift payment and all necessary correspondence
Follow established policy and procedures for tracking donations that come in. Revise as needed
Maintain and update constituent profile throughout the year for parents, alumni parents, alumni, students, faculty and staff, organizations, friends and grandparents in Raiser’s Edge (RE).
Annually - set up accounts in RE for tracking Annual Fund, Endowment, Events and Capital Campaign
Annually - update constituent profiles including new families and departing families
Submit daily cash, checks and credit card transaction for Annual Fund and Capital Campaign
Additional responsibilities may be assigned by the Director of Development or Head of School.
Personal characteristics and professional requirements
Minimum 2 years of experience in a database coordinator role
Fluency in both written and spoken English
Fluency with Raiser’s Edge and RE NXT
Comfort with other BlackBaud family of products
Fluency with budgets and spreadsheets
Ability to maintain a flexible schedule which may includes nights and weekends
Self-starter, resourceful, well organized, with the ability to work well under pressure
Creative, flexible, detail oriented, organized
Experience with working with volunteers
Team-player, with superior interpersonal skills and ability to get along well with diverse personalities
Ability to work well both independently and with others
Focus on activities to bring the school community together in positive and productive manner
Energetic, organized development professional with exceptional writing and communication skills
Experience working with high-level donors, volunteers and trustees is highly desirable
Strong analytical and organizational skills
Eye for detail and accuracy
Understanding of structured query language (SQL)
Up-to-date knowledge of technology including suite of Google products
Founded in 1980 as a one-classroom preschool, the French-American School of New York (FASNY) has offered the best in bilingual education for local francophone families and expatriate students for more than forty years. In those 40+ years, FASNY has evolved to become an international and bilingual N-12 day school educating more than 700 students on three campuses in Mamaroneck and Larchmont, New York. It is the only school in the New York metropolitan area accredited to offer both the International Baccalaureate (IB) diploma and the French baccalaureate. All students also graduate with a New York State high school diploma. Our dedicated staff of teachers and administrators is committed to creating an environment that is nurturing yet challenging, one that encourages students to flourish intellectually, emotionally, and ethically. Our goal is to have a faculty and staff whose diversity reflects as closely as possible to the student body.