Under the direction of the Head Coach, this position manages all aspects of running the operations of Harvard's Varsity Women's Ice Hockey program, which is a Division I program with 28-34 student-athletes, 2 full-time and 1 volunteer coach, 1 strength & conditioning coach, 1 athletic trainer and administrative staff, and managing the program budget. With the exception of directly coaching student-athletes, handles all other managerial functions for Women's Hockey. Handles all aspects of alumni relations and fundraising for Women's Hockey.
This is a 50% of full-time position from September 1 - May 31 with a seasonal leave from June 1 - August 31.
Manages the daily operations of the Women's Hockey program:
Manages and oversees the annual budget ($900K) for the program. Seeks and implements appropriate cost efficiencies, particularly in the areas of travel and equipment. Develops and manages all purchase and replacement of equipment outfitting/protective gear, field, AV, locker room, office. Remains current on and implements industry safety standards for equipment.
Participates in all appropriate meetings in the department, league, and staff level.
Provides a consistent summary of meeting content to be documented for the Head Coach.
Coordinates scheduling of the Bright-Landry Hockey Center facilities and facilities used by the Women's Hockey program, including Palmer Dixon Strength and Conditioning, the Boynton Lounge and meeting spaces. Works closely with Athletics offices of scheduling, travel, events and facilities.
Coordinates team travel details including itineraries, hotel room, meal orders with restaurants and hotels, communication with hotel staff, communication with bus companies and travel agents. Expected to travel with team on for all competitions.
Aids in the awards programs for student-athletes, including working with Women's Hockey coaches to communicate recipients of Major H awards, senior gifts, league and national awards.
Provides direction for the day-to-day work of the staff interns who provide administrative and operational support for Women's Hockey.
Manages 2 interns with respect to video-taping, editing, and analysis. Manages student workers. Manages the Women's Hockey Office and its operations.
Manages all aspects of alumni relations and development (fundraising and relationship-building):
Implements fundraising strategies to raise money annually for Women's Hockey, primarily through the Friends of Harvard Hockey alumni. Act as the primary contact and relationship-manager between the Friends of Harvard Hockey and the Women's Hockey program.
Measures results and effectiveness of alumni events to determine their value for the future. Produces cost/benefit analysis of all alumni events. Consults with Friends Leadership to help evaluate and plan their fundraising strategy.
Manages the recruitment of student-athletes with the goal of ensuring success both in the classroom and on the field.
Assists in the student-recruiting process for Women's Hockey (over 150 prospects annually). Supports coaching staff in coordinating travel for recruiting trips. Helps to plan and implement the high school senior official visit program (prospective students and their families over 4 weekends). The program consists of strategic placement of prospective with current students; planning special presentations by coaches and other Harvard affiliates; and ensuring that logistics (meals, campus tours, classroom participation, airport pick-up and drop-off) occur in an organized and timely manner. Also assists with the planning of high school junior official visit program.
Assists with all clinic operations and logistics.
Develops and implements an effective community relations strategy.
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
At least three years' experience in intercollegiate ice hockey athletics as a player, coach, or administrator required.
Bachelor's degree prefered.
Successful candidate will have the following:
Strong interpersonal and managerial skills.
Demonstrated proficiency in FileMaker Pro and with Microsoft Office programs.
Knowledge of the role that athletics plays in a University setting.
Proven written and communication skills essential and must have ability to work independently and to exercise judgment and discretion.
Ability to multi-task and meet required deadlines.
Experience developing and managing budgets and financial reporting.
Must be detailed oriented and have strong organizational skills.
Travel is required.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54209BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.