Under the supervision of the Human Resources Manager, processes all Student Teaching, Research, and Work-Study positions and payments in Workday.
Coordinates and executes student employee job postings, on-boarding, documentation, data changes, and other related Workday tasks.
Manages the quarterly Teaching Positions hire process, to include maintaining the recruiting and hiring spreadsheets, communicating with students, faculty, and student affairs administrators frequently.
Coordinates with the College Administrator to process the teaching payments invoice.
Resolves student employment and payment related issues in consultation with other academic departments (Booth, Harris, etc.), BFI, Student Employment, Payroll, Shared Services, Dean of Students Office, and the Office of International Affairs. Communicates directly with stakeholders to ensure issues are addressed in a collaborative manner.
Advises international students on work authorization requirements for student and temporary employee positions.
Reviews, edits, and approves time for student and temporary employees; processing payroll adjustments and on-demand payments as needed.
Trains student, temporary, and staff employees on hiring procedures and utilizing Workday to record time and absences.
Manages Work-Study positions and funds for student employees and ensures smooth transitions to regular positions once funds are exhausted; notifies student and faculty when funds expire.
Assists the Human Resources Manager with the administration of Research Staff Searches and executes external job postings and outreach efforts as needed.
Supports the Temporary Employee Hiring process; creates positions, assists Faculty with the requisition questionnaire, initiates background checks, on-boarding, extensions, and monitors ERISA hours.
Monitors work location changes for remote employees and assists with acquiring necessary paperwork and approval(s).
Updates and distributes annual departmental Research Assistant Wage Schedule chart.
Runs Workday reports for compliance monitoring and manages Workday data (visa expiration reports; missing social security number, expired positions, etc.).
Updates visa end date by processing I-9 reverifications.
Writes letters of employment for student employees and advises students who need to apply for an SSN.
Helps improve workflow and makes recommendations for internal processes with the goal of reducing complexity, improving accuracy and ensuring correct payments.
Continues to stay abreast of changing University requirements and changes to the student pay process.
Serves as a back-up for the Human Resources Manager.
Provides a general explanation of benefits to new employees along with a complete benefits package with a limited degree of supervision. May assist the unit HR staff in coordinating staff or recruitment efforts.
Ensures unit and University personnel policies and procedures are followed. Schedules meetings, interviews, training, and unit orientations.
Performs other related work as needed.
Bachelorâ™s degree in business administration, human resources, or related field.
Human Resources Operations.
Working knowledge of employment law.
Working knowledge of student and employment visas.
Background with full cycle recruitment.
Proficiency with student payment processes in a university setting.
PHR or SHRM certification.
Technical Skills or Knowledge:
MS Office, with expertise in creating and managing spreadsheets.
Workday or similar HRIS database management.
Excellent oral and written communication skills.
Strong attention to detail.
Excellent interpersonal skills with the ability to interact and communicate with clarity, tact, and courtesy with a diverse population.
Maintain a friendly and professional demeanor and work productively under competing deadlines.
Use appropriate resources to resolve complex issues.
Work effectively with minimal supervision, both independently and as part of a team.
Take initiative, organize, and manage multiple tasks simultaneously.
Juggle competing deadlines and prioritize.
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11073
About University of Chicago (UC)
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