Supports department leadership in ensuring that Court Education Initiative (CEI) mission, values, guidelines, policies and procedures are implemented and maintained by all teaching artists and contracted staff.
Administers the execution of administrative processes, including the scheduling of residencies across the Artists in the Schools (AIS) programs with partner schools in collaboration with teaching artists and partner schoolteachers.
Assists the Education Program Manager in scheduling regular planning meetings with partner schools and teaching artists on an ongoing basis, ensuring that all teaching artists are on track with planning requirements and deadlines in connection with planning meetings with partner schools.
Maintains expense and project timeline tracking (when appropriate), as well as the timely and current upkeep of the departmentâ™s general calendar.
Acts as the liaison between partners and department leadership to schedule both virtual and in person meetings and to respond to general inquiries, the pulling of reports or other documentation, and maintaining department records within the team drive.
Works with the education team to create and maintain comprehensive project documentation (e.g. meeting agendas and notes, residency or event-related documents etc.)
Reviews processes and procedures for daily operations of the Artists in the Schools program to make recommendations to the Education Program Manager for needed/appropriate changes to advance program efficiency.
Maintains accurate record of supply related expenses for all arts educators in connection to the Artists in the Schools residencies and providing receipts (as appropriate) for the above transactions.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
Performs other related work as needed.
Undergraduate degree at a four-year accredited university.
BA or BFA in arts education, arts administration or a related field.
At least two years of experience in some form of arts related administration, preferably within education or youth programs.
Previous experience working directly with schools and educators.
Demonstrated project management skills.Â
Background working well both independently and as part of a team.
Technical Skills or Knowledge:
Proficiency with Microsoft Office and Google Suite.
Project and timeline planning and tracking.
Proficiency with excel and/or google sheets and similar information gathering formats (e.g. airtable or gantt chart).Â
Strong communication skills, including developing external communication documents for a wide range of audiences and effectively addressing stakeholder concerns and inquiries through phone or email correspondence.
Demonstrated ability to manage multiple projects and to navigate shifting and competing priorities with patience and diplomacy.
Proactive team member who works to anticipate problems and to consider solutions to solve them in collaboration with leadership and/or peers.
Enthusiasm for working in a collaborative artistic environment with artists, educators, and youth.
Cultural competence; celebrate diversity and inclusion.
Cover Letter (required)
References Contact Information(3)(preferred)
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Internal Number: JR11058
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