Serves as a liaison to the department unit regarding administrative issues such as finances, non-academic personnel, and communications.
Resolves many office problems independently and facilitates solutions, conferring with Faculty member to resolve the most complex issues.
Coordinates with lab manager on various personnel actions related to postdoc scholars, fellows and graduate students including but not limited to hiring and reappointment progression reports.
Performs high-level administrative duties in support of office functions.
Manages expense reimbursements in the GEMS system.
Compiles data to submit grant proposals.
Composes and edits correspondence and other documents.
Monitors and orders office and lab supplies in the Buysite system.
Oversees and maintains the physical office space, ordering equipment repairs.
Coordinates logistics of major events special projects or functions related to the group.
Schedules diverse and complex appointments, meetings, and travel arrangements.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
A minimum of one to three years of progressively responsible administrative experience.
Familiarity with within a complex research university environment.
Excellent oral and written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle public contact with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills.
Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Ability to take initiative and organize and complete projects with minimal supervision.
Proficiency with word processing applications and spreadsheets.
Cover Letter (required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10536
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.