Reporting to the Senior Manager for Strategic Systems & Operations, the Program Assistant provides administration, operational, and logistical support for managing key systems, processes, tools, and platforms led by ICAP's Strategies & Partnerships unit.
ICAP Online: Provide administrative support for ICAP's award, proposal, project, and knowledge management system including: (35%)
Assist with page creation, document migration, activity template set-up, and other maintenance and optimization processes
Assist with data cleaning, entry, and document transfer
Assist with user set-up, initial orientation, and basic troubleshooting support
Assist with editing user guidance documentation, FAQ resources and support for training/capacity building efforts
ICAP PIVOT: Provide administrative support for ICAP's project budgeting and financial performance tracking system including: (25%)
Assist with data entry and cleaning in Excel
ICAP Intranet: Provide administrative support for ICAP's intranet and knowledge sharing platform including: (25%)
Inventorying and migrating documents and data, including page creation, data entry, and document transfer
Internal S&P, Cross-Unit, and/or ICAP-wide Initiatives: Scheduling meetings and logistics for testing, training, and other consultation/feedback sessions for ICAP staff in New York and country offices (10%)
Perform other related duties as directed (5%)
Bachelor's Degree or equivalent in education and experience
Excellent communication, organizational, interpersonal, problem-solving, and analytical skills
Excellent attention to detail
Ability to work independently and manage various priorities and projects simultaneously, pivoting as needed based on time-sensitive organizational priorities
Excellent computer skills, particularly Microsoft Office (with a focus on Excel)
Experience in systems administration support
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 512655
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.