The Department of Genetics & Development is seeking a highly organized and self motivated Administrative Coordinator with good communication, prioritization, writing, and follow-up skills. Will be expected to work independently and make determinations as to when to escalate concerns.
Reporting to the Department Administrator in the Department of Genetics & Development, the Administrative Coordinator will be responsible for, but not limited to, the following administrative functions of the Departments of Genetics & Development:
-Submits for exchange accounts for new and existing personnel.
-Submits facilities and telecom requests for the Department.
-Works with the Program Directors to coordinate all aspects of the graduate program: this includes recruitment, orientation, registration, and monitoring of student funding and progress.
-Creates and maintains database for the Genetics graduate students, track progress of the students through courses, laboratory rotations, qualifying examinations, and thesis committee meetings.
-Works with the Directors of the Graduate Studies to plan and actualize interview days for Graduate Program applicants.
-Works with Directors to create and update the education section of the departmental websites.
-Works with the Departmental Administrator and Financial Manager to track and prepare student authorization forms for all graduate students including placement on training grants, student individual fellowships, and other funding sources from individual faculty.
-Works with financial manager to appointment and terminate trainees in ERA commons and submits required paperwork to the NIH.
-Serves as the contact person for graduate students and applicants to the Graduate Program with questions about the program in the Departmental Office.
-Assists the grants pre-award core to prepare and submit the departmental training grant applications and progress reports.
-Coordinates training grants committee meetings and events.
-Coordinates the weekly/ biweekly for now virtual (in the future, in-person) departmental seminars and other special events such as the annual departmental retreat.
Other duties as assigned.
Bachelor's Degree or equivalent in education and experience with at least 2 years of related experience.
Must be detailed orientated with strong communication skills. Must have a friendly and professional disposition and strong interpersonal skills. Must be able to meet deadlines and follow up as needed.
Experience with administrative operations, grants and working with graduate students.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 512454
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