Part-Time Graduate Assistant Road Manager, African American Arts Institute (AAAI)

DEMA MARKETING AND COMMUNICATI (UA-MRKT-IUBLA)

African American Arts Institute (AAAI), UA-MRKT

Office of the Vice President for Diversity, Equity, and Multicultural Affairs

The African American Arts Institute manages performing activities of ensembles, which are courses in the Department of African American and African Diaspora Studies including: African American Dance Company, African American Choral Ensemble, and IU Soul Revue. Reporting to the AAAI's performance manager, road managers assist with managing the ensembles' performance engagements, help both on and off campus, and assist with the management of other events and programs presented by the AAAI. Each road manager is assigned to serve as the primary management assistant for a specific ensemble, while they also work as a team to help plan and implement AAAI events in general.

Essential duties and responsibilities include:

• Manage performance engagements held both on and off campus, working in cooperation with presenters, ensemble directors, and other AAAI staff members or personnel assigned to engagements.
• Develop itineraries.
• Make arrangements for food and drink.
• Give directions to students, staff, and other travelers.
• Monitor contractual agreements and report potential agreement violations.
• Prepare engagement reports.
• Handle engagement finances: Use and follow IU procedures regarding Procurement Card and Event Planner Cards; submit receipts to the AAAI office within 48 hours of return from engagements.
• Assist ensemble directors with administrative duties, which include: gathering engagement related information; distributing information by phone, email, and hard copy; serve as liaison between the ensemble and the AAAI administrative offices.
• Occasionally serve other functions during engagements, such as: house managing; stage managing; managing costumes as assigned.
• Clean and press, or facilitate cleaning service pickup and delivery.
• Assist with purchases.
• Manage costume inventory.
• Run errands.
• Work on special projects such as fundraising, recording, and media preservations projects, as assigned.
• Perform other duties, as assigned necessary by the performance manager or ensemble director.

Note: This position is for Academic Year: 2021-2022, and is a 10-month academic appointment.

Currently enrolled and in good standing as a full-time student in a graduate degree program at IU Bloomington and two years of experience serving in a group leadership role.

Possess a valid driver's license with the ability to be insured by Indiana University.

Schedule that allows for flexibility for attendance during scheduled class time, rehearsals, performances, and other required activities. Excellent organization skills. Excellent ability to effectively communicate and exchange information. Computer proficiency using Microsoft Office Suite for word processing and spreadsheets. Experience in music or dance performance and/or performance management. Strong leadership ability. Strong interpersonal skills.

Graduate Work Study eligible. Experience serving in a group leadership role in the performing arts.

The Graduate Assistant must:

• Attend staff meetings, orientation and training sessions, rehearsals, and performances as assigned.
• Maintain office hours as required by the performance manager.
• Be present and prompt at all job-related events and meetings.
• Take responsibility for security and care of university equipment and facilities assigned for your use.
• Adhere to AAAI policies and procedures, policies and procedures outlined in the IU Handbook for Student Academic Appointees, and other IU publications governing students, faculty, and staff.
• Be a Bloomington campus student and may not concurrently hold a position as Associate Instructor, Graduate Assistant, or Research Assistant, nor be committed to other full time employment. The employee will be expected to work evening hours and work weekend events as needed.

Bloomington, Indiana

$10,000 stipend disbursed in 10 monthly payments, a 30 credit hour fee remission with a maximum of 12 credit hours per semester and 6 credit hours during the summer, and health insurance coverage from August 1, 2021 through July 31, 2022.

20 hours per week, 50% of Full-Time Equivalent.

The ensemble classes currently meet on the following weekly schedule:

African American Dance Company - Tuesday and Thursday, 4:15 p.m. to 7:15 p.m.; African American Choral Ensemble - Monday and Wednesday, 3:00 to 4:30 p.m.; IU Soul Revue - Tuesday and Thursday, 4:15 to 6:15 p.m. Schedules may change each semester. A schedule of auditions, performances, and rehearsals held outside of class time, and other required events, is posted at the beginning of each semester. The Road Manager is required to attend all class sessions for their assigned ensemble, rehearsals, performances, meetings and other required events, some of which are scheduled in evening and on weekends, within and outside of Bloomington.

Salary Plan: HS

Salary Grade: HS

FLSA: Nonexempt

Job Function: Student Temporary

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

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