Reporting to the Program Administrator for the Committee on the Study of Religion, part of the Faculty of Arts and Sciences, the Graduate Program Coordinator will support the Committee on the Study of Religion PhD students as well as the Harvard Divinity School ThD students, and related program teaching fellows and faculty and academic teams.
Please note this role is part-time at 17.5 hours per week.
Serves as graduate coordinator assistant in the Study of Religion office.
Primary responsibility for all Th.D. (HDS) and PhD (FAS) TF coordination, including:
Communicating TF opportunities in the CSR and at HDS to Religion doctoral TFs, and (as possible) in other departments at FAS and/or at other Harvard schools. Forwarding notices of any available TF opportunities to all eligible PhD and ThD TFs.
Monitoring priority student status and reporting to GSAS.
Communication with priority and non-priority TFs regarding current status and plans for upcoming term.
Forecasting and managing enrollment in HDS courses and pre-appointing priority and non-priority TFs to HDS courses.
Communication with faculty teaching Religion courses in FAS (not GenEd) regarding TF needs and managing section allocations requests with OUE.
Manage all appointments in Aurora, including involuntary rescinds and terminations.
Enter all TBD appointments for Fall and Spring terms in Aurora and send all appointment letters.
Process all I9 paperwork, with help from CSR Staff Assistant.
Monitor TF payroll for all Religion doctoral TFs; reconcile discrepancies; journal monies between FAS and HDS (or other schools as necessary); work with appropriate payroll offices to track and manage TF overpayments and underpayments.
Work closely with Program Coordinator to ensure accuracy of information and share updates relating to TF coordination.
With Program Coordinator, hold informational workshops once or twice a year for rising priority TFs and/or meet with rising priority TFs one on one as necessary.
Schedule and coordinate graduate student professional development sessions.
At HDS, manage all coordination for remaining Th.D. students.
Manage HDS TF Liaison position, including advertising, interviewing, hiring and training.
Provide Th.D. student updates for reporting at CSR Standing Committee meetings.
Notify students of HDS language exam results, and coordinate with Program Administrator regarding milestones and language requirements.
Performs other related duties as needed.
The Committee on the Study of Religion is the interdisciplinary standing committee of the Faculty of Arts and Sciences that oversees both the undergraduate and doctoral (Ph.D. and Th.D.) programs in religion. The membership of this committee is drawn equally from the Arts and Sciences faculty and the Divinity faculty.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Three of more years of related experience. Education beyond high school may count towards experience.
College degree preferred.
Able to greet visitors hospitably and communicate program information via multiple communication modes.
Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion.
Competency using a variety of computer software programs (MS Office, Google, HTML or other web site tools) and willingness to learn new programs.
Some advanced knowledge of word processing, spreadsheets and databases preferred.
Familiarity with HU systems desirable.
IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School.
We regret that the Harvard Divinity School does not provide Visa sponsorship.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52780BR
About Harvard University Divinity School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.