The Administrative Assistant is responsible for the daily administrative operation and the clerical needs of Health Services. Specifically responsible for providing primary support to the Office Manager as well as providing general administrative support to the clinicians.
About Babson Health and Wellness: The Health and Wellness portfolio in the Division of Student Affairs includes Health Services, Counseling and Psychological Services (CAPS), Wellness & Prevention Services, the Peers On Wellness (POW) peer health education program, Religious & Spiritual Life, and the Campus Assessment, Response, & Evaluation (CARE) Team. We provide collaborative, evidence-based, and culturally inclusive health and wellness services that promote a healthy and safe campus community. We offer prevention and education initiatives, confidential intervention and treatment services, pastoral care, and student-centered advocacy to address undergraduate and graduate students' mental, emotional, physical, spiritual, and social well-being.
Serves as the primary support for the Office Manager and provides general office support for the clinicians.
Responsible for scheduling and maintaining appointments in the Electronic Medical Record (EMR) which includes maintaining the schedule ensuring that holidays and vacations are appropriately blocked off along with staff and clinical meetings.
Opens and forwards mail. Handles follow-up as appropriate; answers phones; screens calls, takes messages, routinely provides a variety of information to callers; writes and types correspondence, reports and other materials for own or supervisor's signature. Proofreads and edits copy generated by supervisor and others.
Monitors and maintains the Health Services email account.
Responsible for assisting the Office Manager with the budget preparation and record keeping.
Responsible for ordering and maintaining office supplies as needed.
Responsible for planning and arranging logistics for meetings and special events.
Works with outside vendors as needed such as medical office suppliers, labs, Hazmat, Canon, etc.
In collaboration with the Office Manager, serve as liaison between students, Student Financial Services and University Health Plans; assists with distribution of insurance cards and returns.
Monitors and updates the Health Services website as needed.
Additional responsibilities as defined by department.
Minimum Level of Education Required:
Minimum Level of Education Required Associate's Degree required with equivalent experience
Position Knowledge/Skills & Abilities Requirements:
A minimum of 3-5 years of experience working in a medical office setting.
Must have excellent typing, editing, and proofreading skills.
Must have strong organizational, interpersonal, and communication skills, and must be able to maintain a high degree of confidentiality at all times.
Thorough knowledge of Microsoft Office (Word, Excel, Power Point, etc.) is necessary.
Ability to effectively interface with students, faculty, staff, and visitors.
Ability to envision and propose new methods to perform tasks that support Babson's Entrepreneurial Thought & Action mindset; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Ability to anticipate and embrace change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
Hours are Monday through Thursday 2:30pm-6:30pm. Please note that this is a part-time role, part-year. It is 16 hours a week, 34 weeks a year.
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity,national origin, disability, veteran status,or any otherprotected characteristic. The EEO is the Law poster is available here. Babson College is committed to enhancing diversity and inclusion across all levels of the College. Candidates who believe they can contribute to this value are strongly encouraged to apply.
Internal Number: 125701496
About Babson College
At Babson, we believe that entrepreneurship is applicable?and crucial?in organizations of all types and sizes, in established businesses as well as new ventures. Today, teams, divisions, and whole enterprises are striving to be more entrepreneurial. Furthermore, entrepreneurial thought and action are happening at all levels of an organization, where collaboration complements top-down leadership.Babson College was the first to understand that thinking and acting entrepreneurially is more than just an inclination. Rather, it can be taught. And we do it better than anyone.